Marietta City Schools Hiring for Executive Secretary, Human Resources at Marietta, GA Full Time

Interested applicants should apply directly to – https://marietta.tedk12.com/hire/index.aspx.

POSITION TITLE: Executive Secretary, Human Resources

RESPONSIBLE TO: Chief Human Resources Officer

JOB CLASSIFICATION: Classified Position; FLSA Status: Exempt; 239 Work Day Calendar

RESPONSIBLE FOR:

Performs all secretarial duties for CHRO; Assist and support all facets of the Human Resource initiatives and service to all department, administrators, schools, employees and candidates seeking employment in MCS

MAJOR RESPONSIBILITIES:

• Demonstrates prompt and regular attendance and consistently works as team player and provides excellent customer service to all clients.
• Performs all secretarial duties for the CHRO such as opens, reads and routes mail and e-mail addressed to the CHRO. (Main Support for CHRO with Minimal/Occasional Assistance for Remainder of the Department.)
• Communicates appropriately with clients in person, by telephone and in writing; places and receives telephone calls; records messages and screens requests for information; schedules appointments, meetings, conferences and interviews; types and composes various types of correspondence, reports and other documents
• Maintains calendar information for the CHRO.
• Files and maintains accurate records; maintains office in an orderly and presentable appearance; greets visitors; serves as receptionist for the department; routes calls as appropriate; creates badges for employees; sets up new employee folders and storage
• Reviews the Board Report and provides to the CHRO copies including personnel recommendations and resumes and the administrative recommendations and resumes for presentation to the School Board in Executive Session.
• Maintains adequate knowledge of Human Resource practices and procedures in order to assist callers, expedite responses and insure correct information is provided.
• Provides support to Human Resources IT Support Manager with certified personnel contracts.
• Completes and processes all travel and expense forms for Human Resources.
• Compiles and updates distribution lists in Outlook, Human Resources Org Chart and Human Resource phone list.
• Makes/Submits appropriate contacts and/or submits requests regarding Human Resource needs/issues to Technology and other departments.
• Submits office supply orders and reconciles monthly procurement card statements; submits purchase orders and check requests; handles invoices.
• Compiles/Gathers documents for Open Records Requests for Human Resources – related issues.
• Provides support with onboarding.
• Actively participates in fingerprinting processing; Reconciles fingerprinting bill.
• Supports vacancy posting process when needed.
• Assists and supports all facets of the Human Resource initiatives and service to all departments, administrators, schools, employees and candidates seeking employment in MCS.
• Proficiently operates standard office equipment.
• Designs and updates forms, as needed.
• Completes apartment verifications, mortgage verifications, loan forgiveness applications, etc. for employees.
• Works with the CHRO to create, maintain and update a Human Resources Monthly Decision Action Matrix and assists the CHRO with timely reminder communication regarding deadline dates to ensure adherence to deadlines for reports, etc.
• Creates and distributes separation/termination packets.
• Scans experience verification, direct deposit, W4 and G4 tax forms into TalentED, if not already uploaded into the system.
• Performs other duties as assigned by the Chief Human Resources Officer or designee

QUALIFICATIONS:

Education:

Required – High School Diploma required

Preferred – College preferred

Experience:

Minimum of three years of secretarial experience at the executive level required

Skills, Knowledge, Abilities:

Written and oral communication; organization; public relations; word-processing and Excel; attention to detail and excellent writing skills

Physical Demands:

Routine physical activities required to fulfill job responsibilities

Nondiscrimination Statement:

The Board of Education of the City of Marietta does not discriminate on the basis of race, color, religion, national origin, age, disability, or gender in its employment practices, student programs and dealings with the public.

Job Type: Full-time

Pay: $28.01 – $41.93 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Marietta, GA 30060: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location