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About Us
As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.
Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
General Overview
Reporting to the Supervisor of Physician Compensation, the HR Coordinator is responsible for supporting the Professional Staff Compensation team. The incumbent will be responsible for screening and processing Human Resources/Compensation transactions via Peoplesoft for monthly paid senior management and the professional staff of the MGPO and Mass General Brigham Residents including MDs, PhDs, Fellows and Residents, from hire through termination. In addition, this role also supports IHP, BWPO and BWH professional staff compensation functions in varying ways including processing new hires and additional employee documentation and tasks as needed. The HR Coordinator may also be asked to assist with other HR related issues, employee benefits, and numerous other functions.
The HR Coordinator directly interfaces with Peoplesoft/department managers, Physicians and other Professional Staff, Payroll, Central Credentialing Office, Research Administration and many others.
The Professional Staff Compensation team reviews and processes transactions including new hire paperwork, regular salary payments, salary changes and retroactive adjustments, special payments, bonuses, deferred compensation awards and distributions, and loan transactions for approximately 8,100 professional staff.
About the ~3,800 MGPO physicians, the Professional Staff Compensation team is responsible for analyzing the total compensation for each physician with a related compensation request to determine whether the compensation meets the MGPO Compensation and Personnel Practices Committee guidelines and deciding as to whether a transaction needs to be approved by the Committee. This review utilizes market data (specifically, Medical Group Management Association “MGMA” and Association of American Medical Colleges “AAMC”) for total compensation benchmark comparisons. The effectiveness of this process is critical to the success of the unit.
Principal Duties and Responsibilities
Manage the onboarding/new hire process:
- Responsible for the administrative duties required in the MGH Professional Staff non-clinical appointment process.
o Review, adjudicate and maintain specialized applicant information in a complex database and coordinates the appointment and onboarding process for the non-clinical Professional Staff.
o Ensure the appointment process complies with the bylaws of the Professional Staff of the General Hospital.
- Create employee new hire record in the PeopleSoft system
- Coordinate the pre-employment drug screening process with the applicant
- Process I-9 and E-Verify requests
- Prior to the new hire’s start date, verify that: the drug screening has been successfully completed, the MGH Staff appointment is active, the HireRight I-9 notification has been sent to the new/prospective employee, the Postdoc salary minimum is met, ensure that the salary level is within MGPO guidelines, and other screening as appropriate
Monitor visa/work authorizations with expiring dates and work with Physicians/Professional Staff as needed to resolve renewal issues
Manage reappointment process for non-clinical professional staff
Monitor the MGH/MGPO malpractice mailbox and take appropriate action as needed
Ensure that the fiduciary responsibility of the MGPO Board of Trustees Compensation Committee is strictly adhered to with appropriate screening of all MGPO professional staff transactions:
- Certify that all PeopleSoft transactions are submitted correctly
- Work closely with managers submitting Peoplesoft ‘manager self-service’ (MSS) transactions
- Apply a variety of resources to accurately match MGMA/AAMC specialty and role to specific benchmark data for each physician/researcher
- Take appropriate action when committee review is required
Respond on behalf of institution when verification of employment requests are received
Develop and run ad hoc/routine Peoplesoft and IPORT queries/reports
Act as liaison with the Payroll Office for issues related to the monthly payroll
Assist with identification of inaccuracies, inefficiencies, and duplication of effort
Assist with special projects including preparing PowerPoint slides, excel spreadsheets, and other presentation materials, as needed
Provide backup for other team members, including supervisor, as needed
Other duties and projects as assigned
Qualifications
Bachelor’s degree strongly preferred
Peoplesoft experience desired
Skills, Abilities and Competencies
Solid computer skills required, particularly Microsoft Outlook and Excel
Familiarity with federal immigration rules as they apply to work authorization visas, including but not limited to J-1, H-1B, TN visas
Good understanding of the regulatory I-9 process is helpful
Well-developed verbal and written communication skills to provide appropriate level of support, communicating issues and resolution to all levels of staff and management
Strong attention to detail
Ability to handle sensitive and confidential information
Ability to adhere to deadlines
Must be extremely well organized and have the ability to multitask
Must possess excellent interpersonal skills
Ability to contribute as a team player, sharing information in a timely and accurate manner
Ability to stay focused and proficient in a high volume, detail-oriented environment
Ability to work independently with limited supervision
General understanding of employment law is helpful
EEO Statement
Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Primary Location MA-Boston-MGB 101 Merrimac
Work Locations MGB 101 Merrimac 101 Merrimac Street Boston 02114
Job Human Resources – Administrative Support
Organization Mass General Brigham(PHS)
Schedule Full-time
Standard Hours 40
Shift Day Job
Employee Status Regular
Recruiting Department MGB Human Resources
Job Posting Jul 27, 2022
