Meadows Behavioral Healthcare Hiring for Administrative Assistant – Sunnyvale CA at Sunnyvale, CA Full Time

At Meadows we understand that new directions to career advancing and improvement can be scary, but we are excited to offer you a possible new rewarding chapter with us! Come join us in transforming lives!

Who are we?

We have been the most trusted name in the industry and have been helping people for 45 years. Our approach is different and success stories of our patients prove that. We don’t have one size fits all treatment and there are no quick fixes.

Who are you?

Are you compassionate, innovative and have a passion to make an impact? Are you looking to get your foot in the door with a company that will believe in your abilities and train you to advance? 80% of our current top-level executive staff are organic internal promotions from within.

We might be a perfect fit for you!

Position Summary:

The Administrative Assistant performs and coordinates the office duties and responsibilities required for effective operations of Administration / Operations. Greets visitors, answers multi-line telephone, screens and directs calls, accurately takes and relays messages, responds to requests for information or direct inquiries to appropriate destination, provides, receives, and distributes documents as appropriate.

Primary Responsibilities (include but are not limited to):

• Answer, direct, and manager incoming calls; coordinate sorting and processing and incoming and outgoing mail; greet visitors.
• Provide clerical support to various departments as needed.

Education, Skills and Experience Requirements:

• High School diploma or GED required
• One year administrative / clerical support experience required.
• One year experience using a computer, copier, fax machine and Microsoft Word and Excel
• One year experience in a healthcare environment preferred.
• Ability to provide excellent service to internal and external customers.
• Ability to initiate action, take personal responsibility, suggest improvements, and solve problems within scope of job without being asked. Ability to work independently.
• Ability to understand and comply with government, regulatory, and company rules.
• Ability to record, report, and maintain confidentiality of information and respond to requests for information.

Requirements of the Position:

• Ability to use telephones extensively; ability to relay clear written messages; ability to use computer keyboard and calculator extensively.
• Ability to effectively read, write and process information; ability to input/retrieve information to/from computer and files.
• Ability to converse in English with others to give, take and process information, extensive use of telephone.
• Ability to maintain confidentiality of information, multi-task, coordinate projects and record/transcribe general and specific meeting minutes.
• Communicate with other staff to relay concerns and observations involving patient safety.
• Occasional/limited exposure to: Infection and to the risk of blood-borne diseases; hazardous agents, body fluids and wastes; unpleasant patient or departmental elements; to potentially violent/aggressive patients/staff/visitors, critical incidents, and/or sentinel events.
• Occasionally needed to work irregular hours or additional hours.

We are a Drug Free Company. All positions are designated as “Safety Sensitive” positions and in light of our company mission, the Company does not employ medical marijuana cardholders. Following an offer of employment, and prior to reporting to work, all applicants will be required to submit to and pass a substance abuse screen.

The Meadows is an equal opportunity employer committed to diversity and inclusion in the workplace. Qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. The Meadows provides reasonable accommodations to individuals with disabilities and if you need reasonable accommodation during any time of the employment process please reach out.