MEDICAL RECORD TECHNICIAN VII – HAWAII STATE HOSPITAL – KANEOHE, OAHU Government Job Dept-Health Full Time

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.

Please do not submit a resume in place of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education.

In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

Any information you submit may be verified.
Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii – Department of Human Resources Development – 235 South Beretania Street – 11th Floor – Honolulu, Hawaii 96813.

• I acknowledge that I have read, understand and agree to all of the above.

Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro rated.
Example: Twelve months of experience at 20 hours/week will be pro rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

• I acknowledge that I have read, understand, and agree to all of the above.

If you posses this experience, identify each experience you would like us to consider and provide the following information. If you do not possess this experience, please state ‘None’ or ‘N/A.’

Any information you submit may be verified. Treat each change in employer or positions with the same employer separately. The information for EACH employer should include:

A. Employer’s name, official job title, employment dates (mo/yr to mo/yr), average number of hours worked per week.

B. Describe this employer (e.g. government hospital or clinic, privately funded hospital or clinic, long-term care facility, not-for-profit healthcare facility, etc.); its organizational structure, the section of your position, type of services provided, and clientele served.

C. What was the primary function of your position? What were your major duties and responsibilities?

D. Describe your work experience in the following areas. Include the kinds of documents, records, data and reports you worked with, what you did with the information, and the kind(s) of medical terminology you are familiar with. Avoid the use of vague terms, and instead be very specific and complete in describing the tasks you performed. Give relevant examples.

1. Filing, posting and cross-indexing data onto medical records.
2. Compiling numerical data from medical records.
3. Typing medical reports and work of a comparable nature.
4. Knowledge of medical terminology, office practices and procedures pertinent to medical record.

E. What was the official job title of your supervisor? Describe in detail how your duties and level of authority differed from your supervisor?

Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the Work Experience section of your application.

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description.

Any information you submit may be verified. Treat each change in employer or positions with the same employer separately. The information for EACH employer should include:

A. The name of your employer, your official job title, complete dates of employment (mo/yr to mo/yr), and the average number of hours worked per week.

B. A brief description of this employer, including the type of organization (government or privately funded hospital or clinic, not-for-profit health facility, etc.), the section your position was located in, the number and type of staff you worked with, the services provided, and the clientele served.

C. What was the primary function of your position? What were your major duties and responsibilities?

D. Detailed description of your major duties and responsibilities in the performance of para-professional medical records work, demonstrating your knowledge of:

1. The nature and uses of medical records;
2. Medical terminology and established medical record classification;
3. Coding;
4. Filing and indexing systems;
5. The ability to analyze and file medical records and prepare reports and summaries from medical records.

Avoid the use of vague terms, and instead be very specific and complete in describing the tasks you performed. Include the kinds of documents, records, data and reports you worked with, what you did with the information, and the kind(s) of medical terminology and classification systems you are familiar with.

To receive credit, the employer(s) and each position held must be identified in the Work Experience section of your application.

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description.

Please refer to the complete Minimum Qualification Requirements for detailed information regarding allowable substitutions of education/training for the required General Experience.

Do you possess education/training that you would like us to consider?

NOTE: In order to receive credit, you MUST SUBMIT a copy of all appropriate OFFICIAL TRANSCRIPTS AND/OR CERTIFICATES, by attaching the document(s) to your online application.

• No
• Yes

A. Describe your experience serving as a group or team leader, including for which employer, and a description of your leadership duties.

B. Describe any training or courses in supervisory you completed, including for which employer, and how the training was applied at work.

C. Describe any favorable appraisals by a supervisor indicating your possession of supervisory potential.

D. Describe your supervisory experience, if any, including 1-7 below, or indicate ‘N/A’ if not applicable:

1. Indicate for which employer and your job title;
2. Number of employees under your supervision and their job titles;
3. Planning, directing, timing, and scheduling their work;
4. Assigning and reviewing their work;
5. Advising them on difficult problem areas;
6. Timing and scheduling their work; and
7. Training and developing new employees.