Medxcel Hiring For Hr Operations Specialist at Indianapolis, IN, United States Full Time

Job Description

Overview:


Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The Human Resources Operations Specialist is a liaison between the company and its associates at the working location of Medxcel Central Office – Indianapolis, IN. The specialist will hold responsibility for effectively delivering a smooth flow of information to new associates to assist them as they join the Medxcel organization as it relates to systems guidance and benefits. The specialist will also provide support to existing associates seeking assistance to inquiries related to benefits, leaves, and general HR questions. Exceptional service to the associate population, delivered with the company’s core values at the heart of every interaction, is required.

“As a healthcare company we have an important responsibility to protect individual and public health. This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless an exemption can be confirmed based on a medical condition or sincerely held religious belief. Submission & Approval of an Exemption does not guarantee that an exemption can be accommodated.”
Responsibilities:

Benefit Administration Process

• Fully understand and administer various employee benefits programs, such as group health, flexible spending accounts, health spending accounts, dental and vision, accident and disability, life insurance, 403(b), leave of absence, employee assistance, and wellness benefits
• Conduct benefits orientations and explain benefits self-enrollment system
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction
• Assist employees with health, dental, life and other related benefit claims
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives
• Coordinate COBRA third party administrator
• Assist HR leadership in obtaining statistics and information in renewal process of any health, life, and retirement plans that benefit the company
• Assist HR leadership in completing benefits ing requirements

Leave Administration Process

• Investigate, evaluate, and submit for eligibility determination by third party administrator any federally or state mandated leave of absence
• Monitor leaves for possible ADA compliance issues, especially as leave exhausts
• Train, guide and educate associates and management on all leave processes
• Assist HRBPs on issues related to participating in the ADA interactive process, considering possible reasonable accommodations and documenting accommodations
• Ensure coordination of efforts at each stage in the Leave of Absence process including return to work
• Ensure all communications are sent/received at each stage of the leave process
• Ensure that all benefits and medical and family leave standards and protocols are followed under legal, regulatory, and company policy
• Ensure all associates on leave are paid properly
• Other duties as assigned

Administrative and Special Projects

• Work with other members of the HR team including HR Business Partners, Talent Acquisition, Payroll, Compensation, and Talent Development on special projects as assigned

Competencies: (Specify competencies, knowledge, skills and abilities required).

• Strong understanding and knowledge of administrative processes and HR terminology
• Knowledge of federal and state employment laws with an emphasis on workers compensation, ADA and FMLA
• Expert proficiency of Microsoft Office applications (MS Word, Excel, PowerPoint, Teams and SMARTsheet)
• Problem solving — identify and resolve problems in a timely manner and gather and analyze information skillfully
• Planning/organizing — prioritize and plan work activities, use time efficiently, and develop realistic action plans
• Critical thinking skills – ability to gather, synthesize, analyze information to objectively draw conclusions, make reasonable decisions, and provide solutions while communicating communicate the situation, action, and result clearly and concisely
• Ability to adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
• Excellent communication and interpersonal skills with ability to communicate across all levels of the organization, utilizing technology, tools, and processes
• Excellent written and verbal communication skills
• Ability to work comfortably and effectively with higher management
• Strong Administrative skills with acute attention to detail
• Ability to maintain confidentiality

Qualifications:

Education:

• Associate’s degree in HR, Business, or related field or equivalent post high school education required
• Bachelor’s degree in HR, Business, or a related field preferred

License/Certification:

• PHR, SHRM – CP preferred

Experience:

• 3-5 years of HR Experience, with 1-3 of those being in an HR Generalist capacity required
• Experience administering benefits and leave in a fast-paced department required
• Experience and success working in a matrix ing environment required
• HRIS experience – UltiPro preferred

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