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Specialist, Recruiting & Training
The Specialist, Recruiting & Training must work closely with Managers to understand their recruiting needs, post open positions, interview, and hire new team members, and to assist in the administration of training programs. The Specialist, Recruiting & Training must be able to work effectively and efficiently with all company departments to ensure their specific training needs are met.
Key Responsibilities
Talent Acquisition Responsibilities
Responsible for selling the M&IW brand during recruiting, interviewing and onboarding of applicants.
Collaborate with all corporate department managers to:
- Discuss potential department gaps/openings and recruiting plan for their department
- Determine key qualifications for prospective new hires for their teams
- Determine 3-5 core interview questions (and their desired outcomes) related specifically to their department
- Determine training opportunities for managers that may be new to interviewing (what you can and cannot ask in an interview)
Create, manage and complete posting checklist for all postings
Create process for necessary advertising material for job postings through various job boards to be linked to M&IW website.
Post jobs via Talent Acquisition System (which includes feeds to Indeed, Career Builder, Glassdoor, LinkedIn); and as needed through Meeting Jobs, MPI, Milwaukee Jobs, etc.
Maintain working relationships and contacts with local colleges for interns and new hires
Investigate candidates through LinkedIn, Facebook and other social media resources
Talent Acquisition Platform Process
- Maintain the career center in in recruiting platform
- Post internal and external positions in recruiting platform
- When approved by management, also post the opening on the HUB
- Weekly, review candidates and qualify them for the positions applied for and manipulate the status for the candidate as needed (may have multiple positions they are a fit for)
- Keep notes in recruiting platform and/or in a file on all applicants so that it can easily be referenced
- Ensure scorecards are submitted by all interviewing managers
- Close jobs down in recruiting platform when filled or no longer required
- Send rejection notification as required for those that do not get phone screened, or are not chosen after interviewing
Maintain job description library to keep current and expanding roles up to date.
Perform initial interview with applying candidates:
- Determine if they are a “culture fit” for M&IW
- Determine what sets them apart from other candidates
- Explain and sell M&IW and get the person excited to work here
- Know the difference between corporate and non-corporate candidates and how to sell each differently
- Know what questions to ask from candidates coming from the hotel side, and the different skills they would offer for the different positions in the company
- Get salary information (kept confidential in Talent Engagement)
- Schedule follow up interviews with managers, providing detailed notes from interview and determine correct placement or path within M&IW and salary rage for the level within the position
- Advise CEO and Chief People Officer of potential candidates and provide salary information
- Try to limit the number of states that we need to open for employees
Ensure reference checks are completed on potential candidates
Analyze existing recruiting tool to determine functionality for recruiting purposes. Ensuring that it is a searchable database of all candidates, including interview comments
Manage new hire surveys by:
- Ensuring survey questions are current and relevant
- Ensuring surveys are sent and responded to in a timely manner
- Follow up on responses as need with managers or trainers
- Evolve training process based on survey feedback
Maintain continued updates of recruiting documentation to the Hub
Onboarding & Training
Assist the Sr. Director of Training & Development
Assign training in online learning platform
Build new training within platform as needed
Run reports to ensure mandatory training is completed
Post training to the Hub Training & Resources page, as well as UKG training calendar
Provide additional training support as needed
Corporate Responsibilities
Support all corporate goals and objectives, adherence to all company policies
Exhibit respect and fairness to all clients, staff, coworkers, suppliers, and management
Demonstrate commitment to overall M&IW success
Qualifications:
College Degree or equivalent experience
Experience in recruiting, interviewing and managing data in a Talent Acquisition System
A full understanding of the meeting and event industry, including the HCP side, to help qualify candidates
Ability to work with and train associates/colleagues of all levels and abilities
Strong level of patience, understanding
Clear, concise and effective communicator
Organization & multi-tasking skills
Prioritization & detail oriented
Teamwork oriented
Solutions oriented
Highly proficient in all Microsoft Office Products including Microsoft Word (mail merges, agenda creation, tables, etc.), Excel (formatting, utilizing formulas for efficiency such as concatenating, Vlook up, if/then, etc.), Outlook (email management, tasks and scheduling), OneNote
Highly proficient in UKG, Cvent, Concur
Benefits:
- Competitive salary
- Health, dental, vision, and life insurance offered
- 401K plan
- Paid holidays
- Accrued time off for vacation and sick leave
- Choice of Virtual or Caledonia Office
ABOUT M&IW
M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women’s Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.
M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.
GLOBAL HEADQUARTERS:
10520 7 Mile Road, Caledonia, WI 53108 | Phone +1 262-835-3553
https://www.meetings-incentives.com
M&IW associates located throughout the US and UK, and in Latin America and Asia Pacific Regions
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Application Question(s):
- Will you now or in the future require sponsorship for an employment visa in order to work in the United States?
- Have you previously applied or been employed at Meetings & Incentives Worldwide, Inc?
- Have you ever been terminated from employment or asked to resign by an employer?
- Can you perform the essential functions of the job(s) for which you are applying as you understand them, with or without reasonable accommodation?
Work Location: Remote
