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Job Description
- Purpose of Job
- Provides secretarial and customer service support for recruiting by being the first point of contact in the Employment office. Provides team support for the Recruiters, Employment Director and Human Resources Division. Assists with customer service, photo id, paper work and applicant flow.
- Job Requirements
- Education
- High school graduate or G.E.D required.
- Associates degree in a business related field preferred.
- Experience
- 1 year experience working in an office environment as a secretary required, preferably in Human Resources.
- Some of all job codes in this position require access to secured data and systems governed by the Nuclear Regulatory Commission and the Nebraska Department of Health and Human Services. If this job code requires access, as identified by the supervisor, both regulatory bodies require a screening. Successful completion of this screening is required to assume this position. If certain circumstances, additional screening is required to meet a higher level of access. If the job requires access, failure to complete the applicable access level screening results in candidate becoming ineligible for the job.
- License/Certifications
- N/A
- Skills/Knowledge/Abilities
- Knowledge of office procedures particular to Human Resources.
- Skill in Microsoft word, data entry, office procedures and Outlook.
- Skill in typing 50 wpm.
- Ability to maintain a high level of confidentiality.
- Ability to prioritize and organize work.
- Strong verbal communication skill for positive interaction with applicants, staff and managers.
- Able to follow written and verbal instructions required.
- Able to work as a team member required.
- Able to read, write and comprehend various written reports and documents required.
- Education
- Physical Requirements
- Weight Demands
- Light Work – Exerting up to 20 pounds of force
- Physical Activity
- Not necessary for the position
(0%):- Climbing
- Crawling
- Kneeling
- Occasionally Performed (1%-33%):
- Balancing
- Carrying
- Crouching
- Distinguish colors
- Lifting
- Pulling/Pushing
- Stooping/bending
- Twisting
- Frequently Performed (34%-66%):
- Fingering/Touching
- Grasping
- Keyboarding/typing
- Reaching
- Repetitive Motions
- Sitting
- Speaking/talking
- Standing
- Walking
- Constantly Performed (67%-100%)
:- Hearing
- Seeing/visual
- Not necessary for the position
- Job Hazards
- Not Related:
- Chemical agents (Toxic, Corrosive, Flammable, Latex)
- Biological agents (primary air born & blood borne viruses) (Jobs with Patient contact) (BBF)
- Physical hazards (noise, temperature, lighting, wet floors,
outdoors, sharps) (more than ordinary office environment) - Equipment/Machinery/Tools
- Explosives (pressurized gas)
- Electrical Shock/Static
- Radiation Alpha, Beta and Gamma (particles such as X-Ray, Cat Scan, Gamma Knife, etc)
- Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
- Mechanical moving parts/vibrations
- Not Related:
- Weight Demands
- Essential Job Functions
- Essential Functions I
- Completes secretarial/receptionist support for efficient and effective departmental workflow processes by providing team support for the Recruiters, Employment Director and HR Division. Types, photocopies, types word documents, utilizes spreadsheet and database computer software packages, and prioritizes other duties.
- Positive feedback from customers (internal & external)
- Timely and accurate
- Assists the recruiters with the employment paper work by processing the Criminal Background and education checks, Sex Offender Registries, print job descriptions, job requirements and licensures.
- Positive feedback from recruiters
- Timely and accurate
- Assists the recruiters with contacting applicants on the status of their application, completing references, call applicants on regret calls and setting up interviews with applicants with recruiters and/or managers.
- Positive feedback from recruiters
- Timely and accurate
- Files applications and candidate rating forms after interviews have been completed. Purges old candidate rating forms according to policy.
- Timely and accurate
- No negative feedback from employees who submit a transfer
- Positive feedback from recruiters
- Posts jobs on Career Link website and other social media sites per recruiters’ request.
- Timely and accurate
- No negative feedback from applicants
- Positive feedback from recruiters
- Completes check requests for employment related bills and sends to Accounts Payable.
- Timely and accurate
- Processes payroll for the Employment and Employee Health Department.
- Timely and accurate
- Assists current employees with Human Resources related questions by directing them to the appropriate resource.
- No negative feedback from employees or management team
- Provide exceptional customer service support for the Employment Office. First contact for applicants via phone or in person. Also provide customer services for current employees and managers.
- Positive feedback from applicants, recruiters and management team
- Provides customer service to promote a positive image by answering, screening and directing phone calls, greeting and directing applicants/visitors/employees and answering questions.
- Timely
- No customer complaints
- Provides job application status to job applicants per request.
- No customer complaints
- Processes paperwork to enhance communication by opening, sorting and distributing mail.
- Completes departmental projects and miscellaneous duties as assigned by management.
- Orders and maintains office supplies for the Employment Department.
- Orders accurately
- Prints photo ID badges for employees and maintains photo id supplies and printer.
- Prints accurately
- Maintains appropriate level of supplies
- Completes secretarial/receptionist support for efficient and effective departmental workflow processes by providing team support for the Recruiters, Employment Director and HR Division. Types, photocopies, types word documents, utilizes spreadsheet and database computer software packages, and prioritizes other duties.
- Essential Functions II
- Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.
- Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.
- Other duties as assigned.
- Essential Functions I
