Missouri Botanical Garden Hiring for HR Representative at St Louis, MO Full Time

Summary: Provides organization-wide coordination and administrative support in all areas of Human Resources including but not limited to; recruiting, benefits, HR compliance, employee relations, project management, policies and procedures, and other Garden employee programs. Also provides administrative support of the Human Resources Department and the Vice President of Human Resources. Assists HR team members with administration and implementation of programs and projects. Responds appropriately to employee inquiries and directs to appropriate staff and external resources.

Essential Duties and Responsibilities: * Assists VP HR with compiling and researching confidential data researching issues, preparing reports, handling information requests. May perform other functions such as handling phone calls, arranging conference calls, and scheduling meetings. * Assists VP HR with preparing presentations, reports, and various correspondence related to leadership, Board, and Committee meetings. * Assists the VP, HR with departmental project management.

• Assists the VP, HR with general office management and confidential record management. * Provides a variety of administrative support functions in support of the Division such as, but not limited to, distributing mail, ordering office supplies, scheduling meeting rooms, assist the VP with calendar management. * Processes invoices, updates, and reconciles division budget on a timely basis. * Coordinates equipment maintenance, facilities, and IT support related to office and building needs.
• Assists with data entry of employee data for maintenance of HRIS records as assigned. * Assists in the purging of files, records, and coordinates shredding of confidential materials. * Assists with unemployment claims processing. * Assists with Employee and Volunteer safety administration.
• Coordinates logistics for meetings and events and assists with special HR projects as needed. * Assists Manager, Volunteer Program with preparing for meetings and events and other projects as assigned. * Behaves and communicates in a manner that promotes and fosters a culture of teamwork and cooperation, within our division and throughout the Garden, with co-workers, supervisors/managers, volunteers, visitors, and employees. * Perform other duties as assigned.

Supervisory Responsibilities: This position does not have supervisory responsibilities. Competencies: * Communication: Combines listening skills, verbal and written communication skills, and visitor relation skills. * Collaboration: Incorporates teamwork, mutual respect, active engagement, cooperation, and visitor focus. * Accountability: Initiative to take ownership of responsibilities, the ability to prioritize, and the working knowledge and skills to take action.

• Problem Solving: Blends problem-solving skills, judgment, and decision-making skills along with creativity and resourcefulness. * Stewardship: Merges the practical application of the Garden values and supports for a positive organizational climate. Qualifications/Experience: * Previous experience with HR policies and procedures and project-related activities desired. * Minimum of (1-3) years’ relevant experience, inclusive of experience supporting two or more members of senior management and handling confidential information.
• Current knowledge of employment legislation and HR best practices is highly desired. * Sound technical skills with an understanding of data integrity protocols and data reconciliation. * Strong organizational skills and ability to prioritize office needs and tasks simultaneously. * Demonstrated ability to communicate effectively at all levels of the Garden inclusive of co-workers, supervisors/managers, executives, volunteers, visitors, and employees; must feel comfortable interacting and working with other departments.
• Exceptional demonstrated project management, organizational, time management skills, problem-solving, and conflict resolution skills required; ability to work independently with little instruction; coordinate and prioritize multiple tasks, set deadlines, and complete projects on time. * Scheduling flexibility that allows working occasional evenings as needed. * Demonstrates the highest level of professional and ethical conduct, maintains confidentiality. * Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered.

Proof of vaccination will be required. * The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required. Education: * H.S. diploma or equivalent required.

• Bachelor’s degree in Human Resources, Business Management or related area preferred. * An equivalent combination of skills, education, and experience may be considered. Computer Skills: * Highly skilled in Microsoft Office suite (i.e., Word, Excel, Outlook) required. * Prior experience with Adobe products and Nitro or related conversion software.
• Advanced knowledge of HRIS systems. Experience in data entry and generating reports. * Proficiency in utilizing or conducting Internet and web-based searches and program applications. Other Skills and Abilities: * N/A Language Skills: * Ability to communicate effectively in English (oral/written).

Mathematical Skills: * Requires ability to perform addition, subtraction, multiplication, and division; calculate percentages and decimals. Reasoning Ability: * Requires proficient ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution. Certificates, Licenses, Registrations: * PHR Certification a plus. Physical Demands: * Ability to utilize computer keyboard (typing).

• Ability to move about facility frequently throughout the work day, and sit for extended periods of the workday (may sit up to 75% of the work day). * Ability to lift and carry up to 25 lbs. * May be required to perform tasks at varying heights (i.e., step stools, etc.). Work Environment: * Comfortable working in immediate proximity to staff and outside contacts, in a safe and friendly manner, answering questions regarding human resource policies and procedures.
• Indoor office setting; open/shared workspace, office environment with multiple staff within the department. Contacts with Individuals/Organizations inside/outside the Garden: * Garden Managers and Employees, Volunteers, Guests, Vendors, and Contractors. * Professional organizations.

Job Type: Full-time