Mutual Housing California Hiring for Human Resource Assistant at Sacramento, California Full Time

Job Title: Human Resource Assistant

Department: Operations/HR Management

Reports to: Human Resources Manager

FLSA Status: Non-Exempt, Full Time

Wages Range: $24.00 to $25.00 per hour (Annual Salary equivalent $50,000 to $52,000 per year)

This role supports the Human Resources department with day-to-day human resource administration, recruiting and payroll duties and provides general HR support to the HR Manager and staff members. The position requires attention to detail, strong organization skills, and demonstrates a high degree of confidentiality. The Human Resource Assistant requires a self-starter who works well independently.

Human Resources & Recruiting duties include, but are not limited to:

• Develops, facilitates, and implements all phases of the recruitment process across a variety of open roles helping management find, hire, and retain quality talent.
• Collaborates with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Assists with job posting and advertisement processes.
• Attends job fairs and other potential marketing events to recruit qualified staff and acts as main recruiting contact.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with resume reviews, phone screenings, scheduling of interviews and reference checks as needed.
• Once a hiring decision is made, will reach out to candidate to conduct required background checks. Will monitor background check agencies for completion and inform managers and candidate when such requirements are complete and re-confirm start date with candidate.
• Assists with onboarding and exiting of employees as necessary.
• Assist with updating COVID-19 policies, update tracking log and send out COVID-19 notifications as needed.
• Acts as the primary back-up to the Payroll Specialist and will assist with the preparation and processing of bi-monthly payroll for two companies (80+ employees) as needed when Payroll Specialist is unavailable or needs assistance, which may include processing termination checks or bonus checks outside of the normal payroll cycle.
• Maintain and update Human Resource Information System (HRIS) related database and employment records including but not limited to status changes, tax withholdings, voluntary and involuntary deductions, etc.
• Understand personnel policies to assist with human resource matters.
• Assists HR Manager with onboarding and exiting of employees as necessary.
• Assists the HR Manager with the annual performance review process, including processing approved merit wage changes to employees’ HRIS files.
• Assist employees with resolving issues and/or sending out staff notices relating to the payroll/HRIS system, the Online Benefit portal and/or the 401K Retirement plan.
• Assist with maintaining and updating SOP (Standard Operating Procedures) for payroll processing and other associated functions.
• Assist with year-end W2 audit/corrections and distribution if needed.
• Assist with preparing responses for unemployment, SDI, benefit audits, employment verifications and/or wage verifications as needed.
• Assists HR Manager with the Open Enrollment process and finalize all Open Enrollment deduction changes in Paylocity.
• Conduct and collect staff survey information regarding employee morale, along with incentive and benefit program thoughts and preferences.
• Maintain all personnel files, both electronic and hard copy, assuring all documents are filed
• Assists HR Manager with miscellaneous HR related work as assigned.

No Supervisory responsibilities.

Education

High School Diploma or GED Required

Bachelor’s degree in related field preferred but not required

Experience

1 – 5 year of human resources / administrative experience preferred

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of Paylocity software preferred.
• High level of computer proficiency with intermediate Microsoft Office Excel, Word, and Outlook skills.
• Exemplifies a high degree of integrity during the performance of daily responsibilities.
• Highly organized and able to prioritize and manage multiple and varied projects.
• Ability to work independently and take initiative.
• Ability to maintain the highest level of confidentiality with respect to employee related HR and payroll information.
• Excellent organizational, analytical, and interpersonal skills.
• Strong attention to detail while producing accurate and high-quality work.
• Strong data analysis skills.
• Problem solving abilities. Ability to work in a team environment to include multicultural settings.
• Must be able to travel to community or resident locations within a 60-mile radius of the work site with insured automobile.
• Willingness and ability to work occasional evening and/or weekend shift (fairly rare).

Accountability

Under minimal supervision, exercises independent discretion in performance of most job responsibilities. Exercises considerable latitude; work is reviewed to determine if objectives were accomplished. Objectives are reviewed by top management to ensure alignment with goals.

Language Ability

Ability to effectively present information to employees and management, both written and verbal.

Math Ability

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Work Environment / Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• While performing the duties of this job, the employee is regularly required sit, reach with hands and arms, and talk or hear.
• The employee is occasionally required to stand and walk.

PM20

PI