NIC Global Hiring for HR Assistant/Receptionist at Woodinville, WA Full Time

NIC Global is a single-source manufacturer providing turn-key mechanical and electromechanical assembly, expert sheet metal fabrication, and global sourcing of metal and plastic components. We provide products to great customers such as Philips, PACCAR (Kenworth & Peterbilt), Schweitzer Engineering Laboratories, Physio Controls, and Leviton to name a few. Our growing company employs nearly 600 people in Washington, Tennessee, Ohio, and Texas. We offer a competitive compensation and benefits package which includes health and dental insurance, 401(k) plan, and tuition reimbursement. Our fun, family like atmosphere provides a great place to work where employees are celebrated through a wide variety of employee events and recognition programs. Visit us at www.nicglobalms.com to learn more. NIC Global is an equal opportunity employer.

ESSENTIAL FUNCTIONS/DUTIES

• Serves as the first point of contact for facility guests; functions as receptionist, assisting in personnel functions, supporting the HR department in the areas of recruiting, hiring, onboarding, benefits, and compensation; maintains personnel records.
• Maintains a friendly, inviting, and professional image with patrons and staff.
• Maintains the front desk, greets visitors, and directs customers to desired person or department.
• Answers incoming phone calls; provides general information to callers; connects callers to the proper extensions.
• Retrieves, opens, and distributes all mail.
• Coordinates office supply orders for specialty orders and general stock management.
• Creates internal signage for building and events.
• Gathers and distributes information for weekly All-Hands Meetings and Staff Meetings.
• Performs general clerical duties of a semi-routine nature in Accounts Payable, Accounts Receivable, Payroll, and Human Resources.
• This includes: filing, copying, collating, stapling, sorting, and computing.
• Coordinates company store orders and processes local item distribution and payroll deductions.
• Updates a variety of data sites including the training database (TEAMS), HRIS, Facebook, ERP (CloudSuite Industrial), I-9 tracker, and Human Resources metric dashboard.
• Aids in planning and organizing employee events and customer visits.
• Answers routine questions related to personnel and interprets policy where defined procedures and rules exist.
• Assists in posting open jobs, pre-screening candidates, and scheduling interviews.
• Arranges drug testing and conducts new hire orientations according to policies and procedures.
• Keeps track of conference room refrigerator to ensure adequate stock of drinks.
• Periodically assists employees in arranging travel.
• Performs other clerical duties not related to telephone duties.
• This job description reflects the general nature and level of work being performed by people assigned to this position. Additional duties and responsibilities may be required, based upon business needs, at any time with or without notice.

QUALIFICATIONS

• High school level education or equivalent and specialized training which may be obtained in vocational courses or on the job.
• Minimum one (1) year of related administrative experience.
• Typing of 40 words per minute and proficiency with office machines, excellent PC / MS system proficiency. Proficiency with Microsoft Excel is a must.
• Strong customer service and communication skills.
• Requires good business math, verbal, and written communication skills; ability to multitask.
• Self-starter, quick learner.
• Can demonstrate flexibility in a dynamic workplace.
• Ability to be tactful and use discretion with incoming telephone calls and visitors.

PHYSICAL DEMANDS

Ability to lift 10lbs with or without accommodations.

Job Type: Full-time

Pay: $21.00 – $29.07 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

Work Location: One location