Northeast Security Solutions, Inc Hiring for Accounts Payable Clerk & Human Resources at West Springfield, MA Full Time

Accounts Payable & Human Resources Clerk

Brief Position Overview: This position is the sole person responsible for managing our employees’ payroll and benefits. It is also responsible for ensuring timely payment of vendors and other miscellaneous administrative/accounting duties.

Who Are We: Northeast Security Solutions is a 2nd generation, family-owned business that has been operating out of West Springfield, MA since 1988. We sell and install various security hardware products such as burglar & fire alarm systems, surveillance cameras, key card access, safes, intercom systems, and perform locksmith services. We also have a fire extinguisher division under a DBA Atwood Fire Extinguishers. We’ve been growing our annual sales around 15% a year for the last 3 consecutive years through a mix of local acquisitions and organic growth while striving to keep that family business feeling. We’re a team of about 15-20 employees with an average employment tenure of over 8 years.

Who Will Thrive In This Role: The type of person who will do well in this position is someone who is very well organized and good at staying on top of their workload. We’re looking for someone who thrives on attention to detail. Someone who knows their reconciliations always balance out and is capable of getting their workload accomplished without a lot of supervision. We’re also looking for someone who makes our employees feel valued. They’re quick to respond to an employee asking about the details of their benefits while also making recommendations to them on how they can better take advantage of what’s available to them. Finally, we want to find someone who is just as committed as we are to see the organization continually improve to give more value to our customers, our employees, and our community.

If that sounds like you, we want to hear from you. If that doesn’t describe you, this position would probably not be a good fit for you.

Job Duties
This position also has a wide range of job duties related to AP and HR administration including:

• Weekly payroll. We perform payroll in house for approximately 15-20 employees.
• Enter vendor bills for fixed expenses into QuickBooks Desktop Enterprise Version (Vendor bills for inventory items entered by a different staff member)
• Make recommendations for weekly check runs
• Confirm vendor statements are accurate
• Perform reconciliations on bank accounts and credit cards
• Ensure various taxes are paid and filed when necessary including payroll taxes, sales taxes, property taxes, and others.
• Manage various insurance renewals and policy changes.
• Manage employee benefit programs.
• Process new vendor credit applications and ensure W-9 and certificates of insurance (if applicable) on file before making any payments.
• Perform onboarding tasks for new hires and process employee separations.
• Ensure office supply closet is efficiently stocked.
• Perform other clerical and administrative assistant duties including various errands.
• Being a small company, other tasks may be assigned as required.

Hours for the Accounting Clerks

• We feel there is 32 to 40 hours of work for this position. We are willing to make this full-time or part-time within those parameters based on the selected candidate’s preference. The schedule has flexibility as to when that workload is completed between the window of Monday through Friday, 7:00am to 6:00pm. However, we do need there to be some consistency in what hours you choose to work so that other employees can know when to expect you.

Qualifications for the Accounting Clerks
The ideal candidate would have the following qualifications:

• Previous experience in a comparable position
• Experience using QuickBooks Desktop
• An extremely high attention to detail
• A competency to multi-task and prioritize duties
• Ability to think and work independently and efficiently
• Ability to recognize anomalies and then investigate the cause and solution to such issues.
• Ability to pass state mandated criminal background checks (We are a security company after all.)
• Computer use proficiency and typing skills. (Must be competent using Microsoft Office products Word, Excel, & Outlook)
• A driver’s license and reliable vehicle for errands
• High school diploma or equivalent
• Being a Public Notary is a bonus (but not required)

Job Types: Full-time, Part-time

Pay: $23.00 – $27.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off

Schedule:

Application Question(s):

• In your own words, why are you the best candidate for this job?

Work Location: One location