The HR Associate is a key player in both our Human Resources and Administration teams. As the primary administrative support person for the HR department, the Associate assists with recruitment and hiring, employee benefits and reporting, and onboarding and training. This position requires flexibility, a strong eye for detail, and a passion for helping others.
The HR Associate proactively works with a variety of departments and people. Because of this, the ideal candidate can effectively communicate with others and can manage multiple tasks/projects at hand. If you are someone who is seeking a challenging role with an opportunity to make a difference in the lives of Oliver Winery staff, this will be an ideal fit.
The HR Associate works onsite in our Annex building where people work hard and both the coffee and laughter run freely. If this sounds like a fit, we would love to hear from you!
JOB RESPONSIBILITIES:
Recruitment and Hiring Duties:
Updates and maintains job descriptions.
Manages and maintains job postings.
Conducts applicant tracking and correspondence; administers prescreening tools and background checks.
Conducts initial screenings of applicants by utilizing assessment tools, manager/role requirements and initial interviews when needed.
Serves as a representative of the winery at job fairs and recruiting events.
Works with hiring managers to schedule interviews/review materials.
Handles reference checks for non-managerial level hires.
Works with HR Director to send out PT and line-staff job offers. Coordinates start times with HR/Admin/Managers.
Employee Benefits and Reporting Duties:
Performs administrative tasks associated with employee records and benefit plans.
Assists the HR & Administration team with new and exiting employee paperwork.
Manages all elective employee benefits (medical, dental & vision insurance, and wellness), including enrollment paperwork, open enrollment, communication of policy and premium changes, and serving as a resource for staff.
Manages 401(k) correspondence with plan participants including eligibility, enrollment, changes to deferrals and account management.
Serves as a contact for Workers Compensation incident reporting/claims management.
Maintains records and postings for all necessary state and federal agencies including OSHA and Department of Workforce Development.
Assists with maintenance of necessary HR records including personnel files.
Onboarding, Orientation and Training Duties:
Creates custom welcome packages for new employees.
Assists with employee onboarding and orientation.
Schedules 90-day check ins for new employees.
Conducts PT Exit surveys and FT-PT transition surveys.
Works with Department Heads to coordinate and schedule required trainings.
Maintains master tracking records for employee training.
HR and Administrative Duties:
Creates monthly employee newsletter, The Grapevine. Updates Workjam employee engagement accounts, ADP dashboard and physical bulletin boards.
Serves as a face for HR at Oliver Winery- answer employee questions and refer to HR Director when needed.
Administers and maintains Live Well wellness program.
Files and digitizes assorted HR and Administrative paperwork.
Maintains data needed for Microsoft BI dashboards
Assists in the planning and preparation of employee meetings and events.
Serves as a member of the Safety committee and take meeting minutes.
Serves as a member of the Involvement/Engagement committee.
Assists Executive team with special projects on an as needed basis.
Assists with helping customers when needed by taking phone calls and phone orders.
Additional duties, as assigned by Management.
QUALIFICATIONS/REQUIREMENTS:
High School Diploma or equivalent. Associate’s or Bachelor’s degree a plus.
2-3 years of HR-related experience.
Excellent written, verbal and interpersonal relations skills.
Proficiency in Microsoft Office Suite- Word, Excel, PowerPoint.
Due to the nature of our business, must be over 21 years of age.
SUCCESS FACTORS/JOB COMPETENCIES:
Is detail oriented.
Enjoys working with a variety of different people and teams.
Interacts well with fellow employees and winery managers, as well as customers and vendors.
Is passionate about the field of Human Resources.
Exhibits interest and appreciation for wine.
Members of our Admin/HR team also possess the ability to:
Provide support to our internal and external customers, with a collaborative and constructive spirit.
Execute assigned tasks at a high level, with attention to detail and thoughtful prioritization of effort.
Establish and maintain trust of Oliver Winery customers, vendors, and employees through maintenance of confidential information and mitigation of risk to company assets.
In addition, all successful winery employees are able to:
Use your attitude and effort to contribute to a positive work environment.
Be thoughtfully engaged and do your best work. Every day.
Model the winery values: Respect People, Expect Quality, Think Differently, Get Stuff Done.
PHYSICAL DEMANDS/WORK ENVIRONMENT: This position will have to spend long hours sitting. There may be visual or ergonomic strain due to computer use. It also requires extended periods of concentration and focus. The employee must be able to lift and move up to 40 lbs.
TYPICAL SCHEDULE: Position is full time, hourly. Schedule is Monday-Friday during normal business hours 8am-5pm. Occasional weekend work may be needed on a seasonal basis.
Core Values of Oliver Winery:
Respect People. Respect others in your interactions with fellow staff, customers, suppliers, and all you meet in conducting winery business. Listen as much as you talk. Be respectful, friendly, and dependable.
Expect Quality. Quality matters. Expect the best from yourself and fellow staff. Do your job with pride and attention to detail.
Think Differently. Be curious and creative. Seek out ways to improve our products, our brand, our service, and our facility.
Get Stuff Done. Make smart decisions and deliver results. See solutions, not roadblocks. Execute great ideas with urgency.
Employee Benefits & Perks:
Comprehensive health, vision, dental, and supplemental benefit packages.
Generous PTO and Paid Holidays.
Employer 401(k) matching program of up to 6% of annual compensation.
Paid training and meetings. Opportunities for professional development.
Access to our award-winning Live Well wellness program featuring fitness reimbursements, charitable giving matches, and education on topics including financial health, physical wellbeing, and more.
Generous employee discount on wine, food and merchandise.
We strongly encourage you to submit a cover letter with your resume.
For more information about working at Oliver Winery, check us out on Glassdoor!
This document is confidential and contains proprietary information and intellectual property of Oliver Winery, Inc. Disclosure, copying, distribution or use of this document and the information contained therein is strictly prohibited.
© 2022 OLIVER WINERY & VINEYARDS, BLOOMINGTON, IN 47404 | OLIVER IS A REGISTERED TRADEMARK OF OLIVER WINE COMPANY, INC.
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