Olivet College Hiring for Assistant/Associate Director of Admissions for Operations and Campus Events at Olivet, MI Full Time

Olivet College, a liberal arts college in south central Michigan with a long-standing commitment to inclusion and diversity, invites applications for an Assistant/Associate Director of Admissions for Operations and Campus Events. Given the college’s commitment to supporting a diverse and inclusive college community, members of historically underrepresented groups are strongly encouraged to apply.

About the College: Olivet College was founded in 1844 as a college open to all regardless of race, gender, or ability to pay. The college’s faculty and staff continue its tradition of creating and sustaining a welcoming and inclusive educational environment for students. The college is one of the most diverse private liberal arts institutions in the state of Michigan and actively seeks diversity in its students, faculty, and staff. Students from underrepresented minorities constituted 26% of the fall 2021 student body, with over 17% of the student body identifying as African American. The student body is a mix of urban and rural students from a range of socioeconomic backgrounds, many of whom are first-generation college attendees. The college’s faculty and staff are committed to providing personalized, individualized attention for students who commit themselves to seeking academic and personal success.

SUMMARY:

This position reports to the Assistant Vice President for Enrollment Management/Director of Admissions, assisting with all aspects of the admissions and recruitment process with primary responsibilities in the operations of the admission office and the coordination of recruitment events and visits. This individual also acts as a liaison between the college and prospective students and parents; reviews prospective student applications; coordinates admissions programs and receptions; and may hold a recruiting responsibility for an assigned territory.

The Assistant/Associate Director supports undergraduate and graduate recruitment efforts by assisting the AVPEM/Director of Admissions in the functional development and maintenance of the division’s CRM solution, Technolutions Slate. The Assistant/Associate Director will have a strong interest in working with data systems, and will possess a high degree of organization, attention to detail, and be comfortable taking initiative in approaching work in a fast-paced department. The Assistant/Associate Director also coordinates the recruitment events and visit programs to Olivet College.

Major responsibilities include overseeing internal application review processes, communication flow management, managing strategic initiatives, assisting in the development/revision of policies and procedures, assisting in the planning and implementation of staff development, coordinates and maintains events and planning for recruitment programs on campus, and other duties as assigned. This position serves as an integral team leader in collaborating with other areas of enrollment management and throughout the institution.

EXPERIENCE AND EDUCATION REQUIRED:

• • Bachelor’s degree, master’s preferred.
  • At least 3 years of experience in a higher education or school setting using Student Information Systems databases, SLATE, or other customer relationship management systems.

REQUIRED SKILLS AND QUALIFICATIONS:

• • Advanced computer literacy with significant experience using Microsoft Office, customer relationship management systems, and other common platforms
  • Ability to pay attention to detail and organization
  • Ability to work in a fast-paced, time-sensitive, goal-oriented environment
  • Ability to supervise the work of others in an engaging and supportive manner
  • Good interpersonal, verbal and written skills with the ability to effectively interact with a wide range of individuals, e.g., students, parents, staff, executives, faculty, etc.

COMPENSATION: This is a full-time exempt position with a competitive salary and a comprehensive benefits package; including tuition programs.

TO APPLY: Click on the online application form link to go to the career center, select this position and then click on the “Apply” button. From here, follow the instructions for completing the profile, application and uploading your cover letter, resume, and names and contact information for three references.

ESSENTIAL FUNCTIONS:

• • Support the day-to-day operations of the undergraduate, graduate, and other admission operations and processes. (20%) 
  • Support all recruitment/admission database systems (including Slate and other relevant system interfaces); research, understand and leverage existing functionality and future enhancements to ensure maximum effectiveness and utilization. (20%)
  • Serve as a “power user” of all data reporting technology to ensure that all on- and off-campus constituents have timely, accurate and descriptive reports regarding the impact of recruitment strategies and progress toward achieving annual enrollment targets. (10%)
  • Partner with Admissions, Student Services (Financial Aid, Registrar, Billing), Academic Affairs, and Technology Services to ensure necessary recruitment and application data is being processed effectively and efficiently for communication and reporting purposes and to create strong alignment with data flow and systems. (10%)
  • Coordinate recruitment events through the CRM and supervise the on-campus visit activities and programs. (20%)
  • Foster a positive work climate and maintain professional and collegial staff relationships and provide onboard training of the functional use of the CRM. (9%)
  • Successfully and professionally support vendor partnerships as they relate to enrollment operations. (5%)
  • Attend professional development programs (meetings, conferences, workshops, etc.) with the goal of refining existing skills and identifying new capabilities that may improve operational efficiency and/or facilitate the achievement of enrollment goals. (5%)
  • Other duties as assigned. (1%)

Initiative, Judgment, and Job Complexity

Position requires a high degree of initiative and independent judgment; discretion is allowed within current policies and procedures, including the ability to recommend improvements to policies and procedures.

Physical Requirements and Working Conditions:

Inside work environment; non-hazardous work (Infrequent exposure to extremes in noise, temperatures, distractions, etc. Little or no exposure to hazards. Generally good working conditions with infrequent exceptions). Must be able to drive to off-site recruitment locations.

Light physical exertion. Normally seated, standing, or walking at will. Periodic handling of lightweight parcels or supplies. Use of handcart for transporting admissions materials.

Olivet College is an equal opportunity employer and strongly encourages women and members of historically underrepresented groups to apply.