Optimal Cares LLC Hiring for Executive Assistant/Accountant Job at Sausalito, CA Full Time

Ditas Marin is an upscale European Asian fusion waterfront restaurant in Southern Marin. To add to the locational advantage is a highly motivated and dedicated team that is focussed on making our restaurant a huge success in the aera, and a name synonymous with quality service and an unbeatable culinary experience.

We are currently looking for a Executive Assistant cum Accountant to join our team and take over the following responsibilities. If you are someone who is highly motivated and thrives in a high pressure and challenging environment, feel free to email us with your details.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Ensure that payables and receivables are entered into QuickBooks correctly regularly
• Ensure that all proper documentation is attached to payable and receivables.
• Obtain primary financial data for accounting records
• Compute and record numerical data
• Check the accuracy of business transactions
• Perform data entry and administrative duties
• Cost Accounting
• Maintaining ledger
• Interact with Operations team
• Handle employee onboarding
• Maintain employee schedules and hours
• Generate and run payroll
• Other duties assigned by management

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus
• Cost accounting: 1 year (Preferred)
• Financial accounting: 1 year (Preferred)
• QuickBooks: 2 years (Required)
• Bookkeeping: 2 years (Required)
• Accounting: 2 years (Required)
• Accounts payable: 2 years (Required)
• Accounts receivable: 2 years (Required)
• Payroll – 2 years

Job Types: Full-time, Part-time

Work Location: One location