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Human Resource

Patricio Enterprises, Inc Hiring for Executive Administrative Assistant (8419) at Edgewood, MD Full Time


LOCATION: Edgewood, MD (on-site)

STATUS: Open/Funded

TRAVEL: Less than 10%

CLEARANCE: Secret

BENEFITS: 401K, Life/Health/ Dental/Disability Insurance, Flexible Paid Leave, Student Debt Relief Program and Tuition Reimbursement

Possess a working knowledge of current Modern Language Association (MLA) format, as well as Department of Defense (DoD) and Army Regulations (ARs) (including AR 25-50) for correspondence and memoranda.

  • Possess a working knowledge of DoD classified document safeguarding, destruction, and proper handling procedures.
  • Implement a set of standard administrative practices that ensure quality and efficiency consistent with organizational and DoD community operations and business priorities.
  • Manage day-to-day functions for efficient office operation, including but not limited to the following:
  • Answering all phone calls and ensure messages are taken and acted upon when leadership is unavailable
  • Greeting and escorting visitors
  • Ensuring effective communication across all program areas
  • Following DoD, Army, and organizational templates and best practices
  • Managing and creating documents, briefs, and reports
  • Coordinating facility and logistics support for conference rooms
  • Operating video teleconference and general audio-visual equipment
  • Organize and keep the calendar for leadership, tracking daily and leave schedules; providing packages, read-aheads, slides, and agendas for planned meetings/conferences/events; and notifying leadership of upcoming events/meetings.
  • Draft, review, staff, file, format, and update for final review a variety of documents (i.e., memorandums, correspondence, briefings, information papers, issue papers, and meeting minutes).
  • Provide support at conferences, off-site meetings, and special events.
  • Manage and facilitate staff meetings, to include making reservations for a conference room and the video teleconference/teleconference/web conference (as applicable), aggregating slides from the appropriate points of contact, setting up conference rooms for meetings (to include checking for connectivity), and drafting and sending out meeting minutes.
  • Attend (either in person or via teleconference/video teleconference/web conference) and facilitate classified and unclassified senior-level visits as well as home office hosted meetings and conferences. Facilitation is included but not limited to the following:
  • Reserving appropriate meeting locations and a teleconference/video teleconference/web conference (as applicable)
  • Preparing agendas
  • Sending out meeting notifications
  • Providing a read ahead and other required support documentation for every meeting at least twenty-four hours prior to the meeting start time
  • Setting up the meeting space and ensuring connectivity
  • Participating and/or providing support functions during the meeting
  • Drafting meeting minutes while following appropriate classified and unclassified meeting procedures.
  • Serve as the organizational expert on DTS. In this function, the contractor shall assist to coordinate travel requests and complete all travel arrangements required Continental United States (CONUS) and OCONUS (e.g., developing orders and vouchers, planning accommodations and transportation, etc.).
  • Perform the following supply management duties:
  • Keep track of supply requirements/stock
  • Consolidate and coordinate supply orders
  • Coordinate through the financial team and Government card holder for confirmation of supply orders
  • Keep supply area and documentation organized
  • Track and distribute information requests.
  • Review and maintain electronic and paper files.
  • Distribute mail.
  • Manage, maintain, and de-conflict calendars and schedules for the Product Director office; specifically, for the Product Director (PD) and the Deputy PD. This includes coordination with external agencies and organizations. For holiday schedules and special events, the contractor shall maintain the leave calendar for PD leadership.
  • Complete service orders for routine maintenance and repairs in accordance with the applicable JPEO-CBRND policies and procedures.
  • Assist with Information Technology and Help Desk Support.
  • Assist with evacuation of personnel during emergencies.
  • Work the assigned duty hours of 0800-1630, Tues-Wed-Thurs, with a duty location of building E2800.

    • Job Overview

    • Date Posted:
    • Location:
    • Job Title: Patricio Enterprises, Inc Hiring for Executive Administrative Assistant (8419) at Edgewood, MD
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