Payroll Supervisor – Fiscal Analyst 5 (11311) Full Time

We are looking for someone who loves accounting and payroll, cares about customers, wants to make improvements, pays attention to accuracy and loves a challenge. We like to work hard, laugh hard and take time to have fun.
 
This position supervises and serves as Commerce’s financial expert in payroll, benefits and travel.  Provides expert level financial review, analysis and interpretation of fiscal data in accordance with Generally Accepted Accounting Principles (GAAP), federal regulations, Washington State regulations, and agency policies and procedures for payroll and travel.   Includes associated responsibilities for accuracy of data, monthly reconciliations and managing the workload and resources to meet critical deadlines. Provides training and customer service to Commerce employees in all aspects of travel and payroll.  Serves as back up for signature authority, Chart of Accounts maintenance and other general accounting team responsibilities.

• Maintains an on-going working knowledge of payroll requirements, HRMS system, and Department systems and keeps current with any payroll and related system requirement changes. 
• Reviews and releases AFRS transactions including batches and journal vouchers.
• Reviews and approves payroll transactions including personnel actions, complex shared leave calculations, and journal vouchers.
• Certifies payroll registers.
• Reviews and approves quarterly payroll billing and report filings including but not limited to: IRS 941 & W-2, Labor & Industries (LNI), Employment Security Department (ESD), Unemployment (UI), Paid Family Medical Leave (PFML) and WA Cares, Department of Retirement Systems (DRS), and Health Care Authority (HCA) .
• Reconciles above quarterly payroll reports to AFRS and complete any corrections.
• Manages meeting payroll deadlines, including monthly, quarterly, annual, year-end and biennial close and new fiscal and biennial set-up.
• Performs monthly reconciliation of payroll fund/account 035 general ledgers and completes corrections.
• Provides oversight and backup for Payroll Fiscal Analysts for incoming, internal or outgoing employee’s payroll & benefits.
• Evaluates legislation for impact and coordinates with appropriate stakeholders.
• Briefs all new employees on payroll, timekeeping and benefits during new employee orientations (NEO).
• Researches questions, issues, errors, and unique situations identified and provide empathetic and proactive customer service while providing resolution.
• Works closely with Human Resources office to resolve and communicate technical issues and errors concerning employee compensation and benefits. 
• Provides payroll and timekeeping training.
• Subject Matter Expert (SME) for payroll policy and procedures.
• Ensures payroll and accounting records are maintained in accordance with law and policy,
• Assists in process improvement workgroups analysis, evaluation and recommendation for change.
• Implements new regulations, policies, procedures and quality/efficiency improvement plans.
• Main administrator for Payroll systems and applications including, but not limited to: SuperSTAR, Employer accounts for DRS, HCA, VEBA, etc.
• Coordinates with Information Technology Applications team for system updates and/or maintenance.
• Supervise payroll staff.

Required Education and Experience:

•  
  Education to Experience Equivalences:
  Associate Degree = 2 years’ experience | Bachelor Degree = 4 years | Masters or Higher = 5 years
   
• Eighteen (18) quarter or twelve (12) semester credits in accounting, finance, auditing or budgeting from an accredited institution
• Two years of professional supervisory experience
• Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets standards and responsibilities, provides leadership
• Collaboration – Helps team and stakeholders meet goals and responsibilities, listens to others and values opinions, promotes a collaborative environment, is a trusted partner who communicates openly and honestly
• Fiscal Accountability – Responsibly and accurately handle the public’s money when processing financial transactions
• Excellent written and oral communication skills 
• Demonstrated ability to provide excellent customer service and maintain confidentiality
• Demonstrated experience in process improvement and problem solving
• Demonstrated detail-oriented and analytical thinking
• Demonstrated creative, collaborative and trustworthy behavior
• Demonstrated ability to consistently follow applicable financial rules, regulations, and standards

Desired Experience

• Two years experience using Human Resources Management System (HRMS) 
• Two years of experience with governmental accounting and Washington state financial systems (e.g. Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting) and Business Intellegence (data warehouse)
• Experience using State and federal policies and laws including the State Administrative and Accounting Manual (SAAM)
• Knowledge of accounting theories and practices, such as internal controls, separation of duties, and cash handling 
• Experience using State and federal policies and laws including the State Administrative and Accounting Manual (SAAM)
• Knowledge of accounting theories and practices, such as internal controls, separation of duties, and cash handling 
• Experience reconciling general ledgers to subsidiary accounts and preparing corrections
• Create and populate financial transactions using the Agency Financial Reporting System (AFRS) Financial Toolbox
• Intermediate skill level in the Microsoft Office suite of products including Excel, Word, and Outlook

To be considered for this position the following are needed:
  

• A complete and detailed online application
• A Cover letter telling us why you are interested in the position and how you meet the requirements of the position (enter online);
• At least three (3) professional references (enter online).

For questions about this recruitment, please contact Lindsey Henderson at  [email protected]. 
 

Who we are:

At Commerce, we’re a little different. But for you, it might just be the perfect fit.  We’re a state agency but operate like a business with the understanding we need to know our customer’s needs to fulfill them.

If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!

What we do:

We are the lead state agency charged with strengthening communities.  We administer a diverse portfolio of programs and services, and we support several state boards and commissions.

Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor’s priorities and achieve shared goals and objectives for the citizens of Washington.

Additional Information:
 
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.