Peralta Community College District Hiring for Staff Assistant/Associate Vice Chancellor’s Office, Educational Services (C) at Oakland, CA Full Time

Peralta Community College District

Staff Assistant/Associate Vice Chancellor’s Office, Educational
Services (C)

Salary Range: $5,092.88 – $6,514.86/Month Hiring Range: $5,092.88 – $5,614.58/Month

Application Deadline Date: OPEN UNTIL FILLED

Full job description and OFFICIAL application
available ONLY at: https://peraltaccd.peopleadmin.com/postings/6823

Job Description
Summary

The is a Confidential Position. Confidential positions are not represented by a Collective Bargaining unit

Under general supervision, performs a variety of complex and difficult technical and clerical duties to provide administrative and
technical support to the Vice Chancellor’s Office/Educational Services.

Duties & Responsibilities

• Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of
  this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily.
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the
  position.
• Provide clerical support to the Associate Vice Chancellor and other professional staff in the Department.
• Perform a variety of complex, difficult and multifaceted administrative support duties, requiring significant follow-up, follow through,
  and attention to detail; type a variety of correspondence, memoranda, reports, statistical reports and other confidential materials.
• Provide administrative support for districtwide Health Services including scheduling meetings, send agendas and provide detailed minutes
  for meetings.
• Assists in preparing spreadsheets and data summaries using Microsoft Office and other software provided by the
  District.
• Setup, compile and layout data from available data sets to produce charts and tables using Microsoft and other software
  provided by the District.
• Assist with the processing and tracking student evaluations of noninstructional and instruction
  faculty
• Maintains and updates master list of all faculty evaluations district-wide
• Utilize current student evaluation
  scanning systems to ensure updated use of technology for evaluations.
• Assist with all special and grant funded projects, including
  documentation, requisitions, and maintenance of files.
• Assist with maintaining files for accreditation, curriculum data, program
  review, and tenure review.
• Answer general questions and refer to appropriate staff.
• Track budget expenditures; monitor and
  order office supplies by creating requisitions and budget transfers.
• Answer phones, greet visitors, and serve as receptionist.
• Performs other related duties as assigned.

Minimum Qualifications

1. Three years of clerical
   and technical experience in the appropriate field or any combination of training and experience that could likely provide the desired
   knowledge and abilities.
2. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing,
   accounting, spreadsheets and database management software programs (e.g., MS Office Suite, QuickBooks, MS Word, MS Excel, MS Access and MS
   PowerPoint, etc.) and the Internet browser, websites and e-mail.
3. Ability to type accurately from clear copy. A word processing
   and/or spreadsheet skills assessment and a proofreading test may be given.
4. Understanding of, sensitivity to, and respect for the
   diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.

Desirable Qualifications

• Bachelor’s Degree from an accredited college or university.
• Experience with WordPress and/or other website development software.
• Ability to track budgets, handle purchasing procedures,
  and order supplies.
• Ability to produce aesthetically pleasing documents with speed and accuracy.
• Ability to use good
  judgment and insight when solving problems.
• Ability to analyze situations and make appropriate decisions on processes and
  procedures with minimal supervision.
• Possess excellent customer service and teamwork skills.
• Knowledge of correct English
  usage, grammar, spelling and punctuation.
• Graduation from an accredited college or university.
• Ability to maintain well
  organized and extensive filing systems for multiple projects
• Ability to work independently with minimal supervision and as part of
  a team.
• Ability to use tact and customer service skills in interactions with a wide range of program clients and constituents
  including administrators, teachers, and counselors.
• Willingness and ability to learn new skills, acquire new knowledge, and readily
  assimilate new information.

The Peralta Community College District is an Equal Opportunity Employer.