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POSITION SUMMARY:
Responsible for the transactional and communications of the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, LOAs, FMLA, worker’s compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans etc.). Assures thorough audits, reports and personnel interaction that company programs are consistently administered in compliance with company policies and government regulations.
Responsible for the transactional and communications of the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, LOAs, FMLA, worker’s compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans etc.). Assures thorough audits, reports and personnel interaction that company programs are consistently administered in compliance with company policies and government regulations.
ESSENTIAL JOB FUNCTIONS:
Manages daily benefits processing such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and wellness claims, 401(k) distributions, loans and hardships.
Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
Conduct benefits orientations and explain benefits self-enrollment system and/or assist employees with completing paperwork for benefit enrollment.
Process employee benefit related information into HRMS to include updates to benefit eligible new hires and the processing of LOAs and Terminations.
Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
Enrolls employees with carriers and process all qualifying events – life status changes (Married, Divorced, Birth, Death, Loss of Benefits (Employment/Age Out).
Review/audit weekly data file feeds to US Enrollments for accuracy and completeness, resolving all discrepancies and omissions.
Ensures the accuracy of all benefits enrollments in the HRMS to provide vendors with accurate eligibility information.Resolve administrative problems with the carrier representatives.
Assist in managing the Annual Health Fair, Open Enrollment meetings, and processing employee changes during open enrollment.
Coordinate the company’s compliance activities for leaves; Family Medical Leave ACT (FMLA) leaves, Military Leaves, Personal Leaves, Short Term Disability (STD) benefits, Long Term Disability (LTD) benefits, American Disability Act (ADA) benefits.
HR liaison for workers’ compensation claims.
Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Process weekly contribution changes and inform payroll of changes.Participate in 401(K) Quarterly Meetings
Assist in obtaining statistics and information in renewal process of any health, life and retirement plans that benefit the company.
Support processing and submission of death notices/claims to 401k and Life Insurance providers. Assist Claimants with claim processes.
Support processing and submission of Qualified Domestic Relations Orders (QDRO), as received with 401(k) Plan Administrator(s).
Conducts audits assuring accuracy of data and compliance of established policies, rules and regulations.
Document and maintain administrative procedures for assigned benefits processes.
Participate in developing new internal processes relating to functional area.
Assist with creation, update, and maintenance of operation documents (process procedures, SOPs/LSOPs, How to Steps) for department activities.
Assist with all plan communications and required scheduled notices.
Monitors COVID trends, reporting, and vaccine status of employees.
Perform other duties as required/assigned.
SUPERVISORY RESPONSIBILITIES
This job requires no supervisory responsibilities.This job may be required to train and assist other employees.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and benefits databases.
Project and team management/leadership skills and experience.
Proven ability to work effectively in a team environment with associates.
Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Strong analytical skills and a thorough knowledge of plan designs.
Ability to understand, evaluate and make judgment on proposals (RFPs).
Knowledge of benefits contract language.
Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, USERRA, COBRA, FMLA, ADA, Section 125, workers’ compensation, Medicare, COBRA, and Social Security and DOL requirements.
Excellent communication and organization skills.
EDUCATION AND EXPERIENCE
Minimum of 3 – 5 years Human Resources, Benefits, Compensation-related experience and/or data analysis proficiency required.
Bachelors Degree (BS) a strong plus with 3 – 5 years of related experience, training / equivalent combination of education and experience. Required computer experience includes intermediate knowledge of Microsoft Office software programs.
LANGUAGE SKILLS
The employee must possess strong interpersonal and communications skills, be able to effectively present information, respond to questions from managers and the general public, be able to write reports, as well as business correspondence.
SAFETY AND POLICY PRACTICES
The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the company safety manual.The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Companys need to achieve its business objective. Employee is responsible for complying with company hazardous waste disposal procedures.
Piper Aircraft Health Plan Overview:
Core Health Benefits:
Medical
Dental
Vision
Piper Provided Benefits (Basic):
Basic Life
Accidental Death & Dismemberment
Short-Term Disability (STD)
Long-Term Disability (LTD)
Employee Assistance Program (EAP)
Voluntary Benefits:
Flexible Spending Accounts (FSA & DCA)
Supplemental Life Insurance
Long-Term Disability (LTD Buy- Up)
Trustmark Voluntary Plans:
Accident Plan
Critical Illness
Universal Life (Whole Life Policy)
Hospital StayPay
Preferred Legal Plan
Piper Aircraft Time Off:
16 days of PTO (Paid Time Off)
11 Holidays
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