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- Description
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NOTE: Qualified applicants will be required to take an online exam. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site.
Performs a variety of difficult clerical work in the review, correction, distribution and accounting of warrants, subpoenas, summons, venires and other legal documents received from the courts and other agencies; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for the recording, servicing and accounting of warrants, subpoenas, summons, venires and other legal documents received from the courts and other agencies. - Examples of Duties
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The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
- Processes warrants, summons, subpoenas, venires and other legal documents by reviewing for completeness and accuracy of the document and/or documents, correcting erroneous data and requesting additional information and/or documents from appropriate agencies as necessary;
- Insures the timely execution of all documents by maintaining a control file and following up on outstanding issues;
- Answers inquiries from attorneys, court officials, other government agencies, and the general public pertaining to the status of warrants, summons and other legal documents;
- Maintains weekly grand jury calendar;
- Arranges for prisoners held without bail to appear before the proper court;
- Operates a tele-processing terminal and enters criminal arrest data into the criminal history computer file;
- Prepares correspondence;
- Operates typewriter and other office equipment.
- Minimum Qualification Requirements
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Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one of which shall have involved police recordkeeping or judicial recordkeeping.
License Requirement: None.
Knowledge of: Hawaii Revised Statutes; penal code; ordinances of the County of Maui; departmental rules and regulations; judiciary procedures; office practices and procedures; police records filing methods and systems; the purposes and uses of standard office equipment.
Ability to: independently review, record, correct, service and account for warrants, subpoenas, venires and other legal documents; communicate effectively with attorneys, court officials, police officers and others; operate tele-processing terminal and standard office equipment; give and follow oral and written instructions.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
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The County of Maui offers a generous benefit package, including the following:
Vacation
Eligible employees earn up to 21 days of vacation per year, with a maximum year-to-year carry over of 90 days. Eligibility to accrue vacation begins with the first work day.Sick Leave
Eligible employees accumulate up to 21 days of sick leave per year. Eligibility to accrue sick leave begins with the first work day, and there is no limitation on the amount of sick leave that may be accumulated.Retirement Plan
Eligible employees are required to join the State of Hawaii Employees Retirement System. This is a defined-benefit retirement plan. For additional information, please visit the ERS website at http://ers.ehawaii.gov/Health Benefit Plans
The County of Maui offers the following health benefit plans for eligible employees:- Medical Plan (HMO or PPO)
- Vision Plan
- Dental Plan
- Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund, and contributions are payroll deducted.
Group Life Insurance
Group life insurance is provided at no cost to eligible employees.Holidays
The County observes 13 holidays per year (14 in an election year).Deferred Compensation Plan
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.Flex Spending Plan
Eligible employees can also participate in the County’s Flexible Spending plan, a way to set aside a portion of pay, before taxes, to pay for qualifying dependent care or medical expenses.Employee Assistance Program
The County also offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work related problems.Training
The County provides its employees with a variety of up-to-date training opportunities (i.e., computer application, professional seminars, heavy equipment operation, administrative & clerical skills, personal safety, etc.) to help them increase their knowledge, gain new skills, and to be more satisfied and effective in their jobs.Leave Sharing
The County’s leave sharing program allows employees to donate accumulated vacation leave credits to a qualified fellow employee who has a serious personal illness or injury.Note: Specific benefits and their associated premiums are subject to collective bargaining, and are subject to change. Benefits may vary for temporary, hourly, and half-time employees.
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01
Do you have at least three (3) years of clerical work experience? Note: Please ensure your related work experience is listed on your application.- Yes
- No
02
This position requires at least one (1) year of clerical experience which involved police recordkeeping or judicial recordkeeping. Do you have at least one (1) year of clerical experience which involved police recordkeeping or judicial recordkeeping?- Yes
- No
03
If yes, please indicate at which employer(s) did you gain this experience. (See “resume” is not acceptable.)* Required Question
