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- Position Information
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The following are general descriptions of Procurement & Specifications Specialist positions within the City and County of Honolulu.
Level II (SR-18): $4,339/month. Performs routine procurement and standards and specifications development work within the City’s centralized purchasing program; and performs other related duties as required.Level III (SR-20): $4,690/month. Independently performs moderately difficult work in procuring and establishing standards and specifications for commodities and services that are not highly technical and complex; and performs other related duties as required.
Level IV (SR-22): $5,076/month. Independently performs the full range and variety of work in procuring and establishing standards and specifications for commodities and services that are highly technical and complex; and performs other related duties as required.
Current Vacancies:
The following City departments have Procurement & Specifications Specialist vacancies:- There is one (1) vacancy with the Honolulu Board of Water Supply, Executive Support Office, which will be filled at the Procurement and Specification Specialist II level.
- There are multiple vacancies with the Department of Budget and Fiscal Services, Purchasing Division, which may be filled at either the Procurement & Specification Specialist II, III, or IV level.
If you qualify for the position, your name will be placed on an eligible list. This list may be used to fill current and/or future vacancies in these and/or other departments.
- Additional Job Information
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Applications must be submitted online by July 22, 2023, 11:59p.m., Hawaii Standard Time (HST) to be accepted.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
– use a valid e-mail account;
– verify your e-mail address is entered correctly on your GovernmentJobs account;
– are subscribed to email notices;
– check your spam folders; and
– add [email protected] and [email protected] to your contact list.Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
- Minimum Qualification Requirements
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At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Level II, III, & IV: Equivalent to graduation from a regionally-accredited college or university with major work in business or public administration, marketing, economics or a related field.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your Bachelor’s degree in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.Work experience may be substituted for a bachelor’s degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree.EXPERIENCE REQUIREMENT:Level II: Six (6) months of technical experience in centralized purchasing and standards and specifications development activities.
Such experience must have demonstrated knowledge of the basic principles of economics, supply and demand, purchasing, and specifications development, and common types of commodities and services and sources of supply; and the ability to evaluate the quality and suitability of commodities and services, and prepare and revise commodity and service specifications for informal purchases.Level III: One (1) year of technical experience in centralized purchasing and standards and specifications development activities.
Such experience must have demonstrated knowledge of principles and practices used in governmental purchasing, and pertinent policies and procedures of the City’s Purchasing Division; purpose and format of commodity and purchasing specifications; various types of commodities and services and their sources of supply; interviewing techniques; research principles, techniques and methods; report writing; and the ability to apply the principles, methods and techniques used in centralized purchasing and in establishing commodity and service standards and specifications; evaluate the quality and suitability of commodities and services; evaluate market conditions and price trends; and interpret and apply pertinent policies, laws, rules and regulations.Level IV: Two (2) years of professional experience in centralized purchasing and standards and specifications development activities.
Such experience must have demonstrated knowledge of the purpose and format of commodity and purchasing specifications, principles and practices used in governmental purchasing, and various types of commodities and services and their sources of supply; and the ability to test and evaluate the quality and suitability of a variety of commodities and services, review and revise commodity and purchasing specifications to achieve intended purpose at lowest cost, and analyze and determine appropriateness of bids. - Examination Process
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EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience. Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.EXAMINATION WEIGHT:
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
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What are the benefits of being a City Employee?
— Vacation: Employees may earn up to 21 days per year.
— Sick Leave: Employees may earn up to 21 days per year.
— Holidays: 13 days a year; 14 days during election years.
— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
— Group Life Insurance: No cost for eligible employees.
— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
— Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
— Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
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When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate “none.” Please do not submit resumes in place of completing any of these sections.- I certify that I have read and understand the above statements.
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EDUCATION AND EXPERIENCE REQUIREMENT: The Procurement & Specifications Specialist positions requires that applicants have equivalent to graduation from a regionally-accredited four-year college or university with major work in business or public administration, marketing, economics or a related field ANDLevel II: Six (6) months of technical experience in centralized purchasing and standards and specifications development activities; or
Level III: One (1) year of technical experience in centralized purchasing and standards and specifications development activities; or
Level IV: Two (2) years of professional experience in centralized purchasing and standards and specifications development activities.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your Bachelor’s degree in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application; Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
Do you meet this education and experience requirement?
- Yes, I have the required education and experience for the II level.
- Yes, I have the required education and experience for the III level.
- Yes, I have the required education and experience for the IV level.
- No, I do not have the required experience for the II, III, or IV level.
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Describe your specific duties and responsibilities in centralized purchasing activities. Include in your explanation:- Which position from the Work Experience section of your application where you performed this type of work;
- The routing and approval process for purchasing activities within your department and company (i.e., who reviews and approves purchases);
- The scope of your participation in the purchasing process; and
- Specific examples of the type of purchasing activities you performed, e.g., procurement studies, value analysis, drafting contract documents for purchases of commodities and services, making recommendations for or against procurement contracts, etc.
If you do not have experience in centralized purchasing activities, answer with “None.”
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Describe your specific duties and responsibilities in standards and specifications development activities. Include in your explanation:- Which position from the Work Experience section of your application where you performed this type of work;
- The creation, routing and approval process for standards and specifications development activities within your department and company;
- The scope of your participation in the standards and specifications development process; and
- Specific examples of the type of standards and specifications development activities you performed, e.g., analysis and preparation of standards and specifications for specific types of commodities and services, preparing and soliciting requests for bids, etc.
If you do not have experience in standards and specifications development activities, answer with “None.”
* Required Question
