Recruitment Number 23-0387 – This vacancy is with the Department of Transportation / Highways Division located in Downtown.
Salary – $6,177 – $7,517 per month (SR-26, Step D to I)
Note: Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii’s Civil Service Job Opportunities Listing page of our website.
Positions in the Project Manager Series includes all classes of positions which reflect responsibility for the supervision and/or performance of professional work in planning, organizing, managing, implementing, and evaluating specific projects on behalf of a department. Positions in this series are accountable for all aspects of a project, ensuring that all products identified in the project scope are delivered on time and within budget. Positions also perform other related administrative duties such as managing the project budget, developing and monitoring contracts, and creating status reports.
Level II in the Project Manager series reflect one or a combination of two general types:
1. A full supervisor over a unit or team of lower-level positions engaged in the performance of professional project management work.
2. A senior project manager responsible for planning, organizing, managing, implementing, and evaluating one or more projects concurrently. Such projects are considered highly complex due to their extensive scope and impact to the State of Hawaii.
Examples of highly complex projects include those that:
a. Require oversight and coordination of multiple interdisciplinary project teams,
b. Combine the interests of State, federal, local, and or private stakeholders,
c. Have a major statewide impact,
d. Involve large budgets and complex sources of financing (e.g. Capital Improvement Project funds),
e. Pose a high risk to the project team and/or State (e.g. hazardous material remediation, political pressures, controversial in nature, heavy public interest/media coverage, endangered plant or animal species),
f. Have many unknowns (e.g. undefined requirements, overly broad scope),
g. Require coordination of multiple consultants and contractors, and/or
h. Possess heavy time constraints
(Positions may not be assigned all the duties listed, nor do the examples necessarily include all the duties that may be assigned).
This position determines project and program priorities; oversees all project components from conception to implementation; works directly with project staff and consultants to ensure that resources are appropriately utilized throughout project staff and consultants to ensure that resources are appropriately utilized throughout project phases and that the implementation schedule is managed to include operational changes and updates; visits work sites in order to monitor project progress; requests and allocates the appropriate resources needed for timely completion of all phases, upgrades, and modifications; participates in discussions with stakeholders to determine what functionality needs to be maintained or updated; communicates effectively with all stakeholders to ensure adherence to project expectations, milestones, and deliverables; conducts procurement procedures to hire consultants and contractors as required; manages contracts to ensure that contracts are performing in accordance with contractual commitments and obligations; manages oversight of all project tools, information, and document libraries; coordinates functional management activities, which may include business process analysis and re-engineering; maintains records and documentation pertaining to project decisions and significant modifications to the design and/or implementation of the project; coordinates and manages end-user testing; facilitates the development, implementation, and communication of new policies and procedures; provides advisory support to stakeholders and project staff; serves as a resource to community organizations and others concerned with project implementation and potential impacts; evaluates and refines operating procedures to improve the execution of projects; plans, assigns, and schedules work assignments of the unit; conducts training activities for staff; prepares correspondence and reports; and evaluates the work performance of subordinates.
To qualify, you must meet all of the following requirements:
Basic Education: Bachelor’s degree from an accredited four-year college or university.
Specialized Experience: Four and one-half (4-1/2) years of progressively responsible professional experience planning, directing, managing, monitoring, and evaluating projects. Such experience must include determining project goals, scope, deliverables, timelines, costs, and resources; leading project teams; administering budgets and contracts; tracking project progress to ensure that milestones are met on time and within budget; documenting project progress; and identifying metrics for project evaluation.
Supervisory Aptitude: Supervisory aptitude rather than actual supervisory experience is required. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.
Driver’s License Requirement: Applicants must possess a valid driver’s license at the time of appointment.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office’s Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI’I
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee’s social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
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Please read the following information carefully.
A. At a minimum, applicants must submit a cover letter, detailed resume, list of recent professional references (if NOT already provided in the application itself), AND responses to all of the required Supplemental Questions.
The DHRD and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating.
B. Your resume must include the following for EACH employer: employer’s name, complete employment dates (Month/year to Month/year), your official job title, and a detailed description of your job duties with the employer as they directly address each of the Requirements.
C. You must submit verification (e.g., copies of official transcripts or diploma) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
D. To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification from the employer. The letter should include your job title, complete employment dates, number of hours worked per week, a description of the professional duties performed, and a contact name and phone number.
E. Applicants must meet all Minimum Qualification Requirements, as of the date of application.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
F. The information you provide will be verified if you are considered for this position.
G. It is your responsibility to provide complete and accurate information which will clearly substantiate whether you meet the MQRs.
H. Possession of the required number of years of experience will not in and of itself be accepted as proof of qualification for the position. Your overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position being sought.
I. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street — 11th Floor, Honolulu, HI 96813.
J. In submitting your application, you certify that the information you are providing to the DHRD and the hiring agency is complete, accurate, and true to the best of your knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.
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By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application. If you have not done so previously, please attach a copy of your OFFICIAL DIPLOMA and/or OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.
04
A. Planning, directing, managing, monitoring, and evaluating projects.
B. Determining project goals, scope, deliverables, timelines, costs, and resources;
C. Leading project teams;
D. Administering budgets and contracts;
E. Tracking project progress to ensure that milestones are met on time and within budget;
F. Documenting project progress; and
G. Identifying metrics for project evaluation.
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Address qualifying professional experiences described in A through G of the Minimum Qualification Requirements. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
Be specific and complete in your responses. Employers and each position held must be identified including employment dates (month/year, start/end) in your resume. We do not make assumptions.
If your write up and resume are unclear, you may be asked to provide a copy of your official Job/Position Description and organizational chart.
By answering ‘Yes’ to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, and this Important Note. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected.
05
By answering “Yes”, you understand and agree that you will provide information which will clearly substantiate experience that meets this requirement:
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Will you be substituting such experience that meets the acceptable scope, level and quality described in the Minimum Qualification Education Requirements?
By answering “Yes” to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQR’s and this Important Note. You also agree that your resume will clearly substantiate you meet each requirement and that failure to do so may result in your application being delayed or rejected.
* Required Question
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