Qualdoc Hiring for HR Administrative Assistant at Richmond, VA Full Time

Qualdoc is an up-and-coming recruiting and staffing company in Richmond specializing in hiring for manufacturing and industrial clients both locally and nationally. We are seeking a highly-organized and professional individual to support our recruiting and operations teams with important administrative support tasks to keep us running at peak performance. This role can be someone who is entry-level or experienced.

The key components of this job will include administrative duties, customer support for external customers, executive administrative support, payroll, invoicing, and onboarding. This person will be based out of our office in Richmond for the first few months during training but then will have the ability to work hybrid from home / in the office after a successful training period.

Responsibilities

Invoicing clients through Quickbooks

Running payroll

Contractor and employee onboarding

Coordinating start details for new contractors between the clients and contractors

Responding to client audits of documentation and reporting

Tracking contractors’ time and auditing hours worked and contractor expenses

Communicating with contract employees once hired for issue resolution about timecards, paychecks, onboarding, etc.

Communicating with clients on contractor start and compliance details

Using internal applicant tracking system and client-specific tools to move candidates through the hiring process

Verifying employee i-9’s

Creating work instructions and SOP’s for new processes

Organizing and maintaining database of company documents within Microsoft Teams

Candidate sourcing as needed

Other administrative and HR duties as necessary

Tools & Technologies You Will Use

Quickbooks

Gusto

Applicant Tracking System/ Talent Relationship Management system

Microsoft Suite (Outlook, Teams, SharePoint, Word, Excel, etc.)

Qualifications

Prior administrative experience or a Bachelor’s degree if entry-level

Experience with external client/ customer interfacing roles

Strong organizational skills

Strong sense of urgency

Deadline-driven

Technically savvy and able to quickly learn new software and technologies

Good time management skills

Detail-oriented

Experience with Quickbooks preferred

Payroll experience preferred

Benefits & Compensation

Healthcare, dental, vision

401(k) with company matching

Ability to partially work from home after initial training period

Base salary starting at $45,000 depending upon experience

This role will be a critical component for the success of our new company. If you have the skills and qualities listed above and a desire to help build out the processes for a new and growing company, we would love to hear from you!