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Job Description
Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully. Position Summary The Administrative Operations Specialist II will be responsible for a variety of administrative and financial matters for the Deputy CFO and the Budget Office. This position creates and implements plans, processes and procedures to ensure the effective and efficient functionality of the unit to support the success of strategic priorities. This position offers a hybrid work schedule. The hiring range for this position is $55,000 to $65,000. Essential Functions
- Manages financial, human resources and facilities functions
- Organizes, manages, and completes special projects
- Provides administrative support for the Deputy CFO and Budget Office, including drafting agendas, preparing materials, reviewing board and other materials, scheduling meetings, and project management
- Evaluates programs, policies and procedures and provides solutions or improvements. Leads the effort to make changes
- Identifies issues, and develops alternative solutions which may include changes to programs, policies and procedures
- Reviews and analyzes trends to advise and develop recommendations to achieve or modify the deliverables and goals of the Budget Office or for financial personnel across the campus
- Develops and implements outreach strategies that may include relationship development, communications and compliance
- Assesses training needs and may develop associated training
- Performs all other duties as assigned
Additional Functions
- Plans and schedules calendars, coordinates meetings, and reserves conference and meeting rooms
- Process all procurement and P-card expenses and invoices; maintains and orders office supplies
- Interfaces with internal and external entities to process or resolve expenditures
- Maintains information on employee dependent exchange program
- Composes correspondence
- Manages business travel in compliance with university policies
- Coordinates work orders with facilities management; requests services for facilities maintenance
- Coordinates with Rice OIT for all required technical support
- Regularly attends staff meeting to contribute to regular review, suggestions, collaboration and updating of all processes and workflows within the department
Required Qualifications
- Bachelorxe2x80x99s degree
- ( In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted)
- 3 years of administrative experience
- Excellent planning and organizational skills
- Excellent interpersonal, verbal and written communication skills
- Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tact
- Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills
- Advanced knowledge of Microsoft Office suite
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Strong client service orientation and attention to detail
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status. Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies
Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nationxe2x80x99s top 20 universities by U.S. News & World . Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
