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- Recruitment Information
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Recruitment Number DOT-AIR-2023-38This continuous recruitment may be closed at any time. The notice of the last day to file application will be posted on the State of Hawaii’s Civil Service Job Opportunities page of Department of Human Resources Development’s website.
Safety Management Specialist I – $4,011 to $4,690 per month (SR-16, Step D to I)Safety Management Specialist II – $4,339 to $5,076 per month (SR-18, Step D to I)
Safety Management Specialist III – $4,690 to $5,493 per month (SR-20, Step D to I)
Safety Management Specialist IV – $5,076 to $5,940 per month (SR-22, Step D to I)
Safety Management Specialist V – $5,713 to $6,682 per month (SR-24, Step D to I)Note: Hiring rates will be based on availability of funds, the applicant’s qualifications and other relevant factors.
This job posting is for the State of Hawaii, Department of Transportation (DOT). If you have any questions regarding this civil service recruitment, contact the DOT Personnel Office at (808) 587-2145, Monday – Friday, 7:45 am – 4:30 pm (HST).
The Department of Human Resources Development- State Recruiting Office will refer all inquiries regarding this recruitment to the DOT Personnel Office. - Duties Summary
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The Safety Management Specialist (SMS) I position serves in a trainee capacity, receiving formal and on-the-job training in the principles, concepts, work processes, regulations and reference materials fundamental to technical and professional aspects of a safety management system and programs requiring Federal Aviation Administration (FAA) certification; and performs other related duties as required.
The Safety Management Specialist (SMS) II position serves in a trainee capacity, receiving formal and on-the-job training, in work processes, precedent situations, SMS, and FAA regulations relative to certificated airports; performs a variety of basic and routine assignments consistent with training status; and performs other related duties as required.
The Safety Management Specialist (SMS) III position performs basic reviews, inspections and evaluations of safety and certification program components for airport operations; implements SMS program performing reviews, inspections and evaluations of airport facilities and grounds, airside and landside as assigned; and performs other related duties as required.The Safety Management Specialist (SMS) IV plans, organizes and executes safety and certification programs for airport operations, including aircraft rescue and firefighting; implements SMS to assess safety management components, such as safety policy, safety risk management, safety assurance and safety promotion; collects and analyzes data, providing system evaluation; takes corrective action as needed; may perform internal evaluations; and performs other related duties as required.
The Safety Management Specialist (SMS) V position supervises and directs staff specialists in the evaluation of airport certification and safety programs in addition to work performed at the SMS Level IV; provides technical and staff support in evaluating airport facilities and operations in the areas of airport certification requirements as contained in FAA regulations and Hawaii Occupational Safety and Health (HIOSH) law and other applicable Federal and local laws relative to safety; mitigates wildlife hazards and conducts inspections, evaluations and studies of airport facilities and operations to identify and correct deficiencies; and performs other related duties as required.
To view the Class Specification in its entirety, please CLICK HERE. - Minimum Qualification Requirements
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Applicants will be placed on the eligible list for ALL levels for which they are qualified.To qualify, applicants must meet ALL of the following requirements:
Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree.
Specialized Experience:
Progressively responsible (1) professional work experience in a safety or risk management program with responsibility for developing policies and procedures; (2) conducting inspections and evaluations of facilities and operations for compliance; (3) recommending and implementing corrective actions; and (4) developing training curriculum and conducting training of personnel. Such work experience may have been performed in a line, staff or management capacity, and must have demonstrated strong technical knowledge of FAA directives, laws, rules and regulations relating to airport certification and safety.
SMS Level I : No experience necessary
SMS Level II: Six (6) months of work experience as noted above.
SMS Level III: One and one-half (1-1/2) years of specialized work experience as noted above and supervisory aptitude.
SMS Level IV: Two and one-half (2-1/2) years of specialized work experience as noted above and supervisory aptitude.
SMS Level V: Three and one-half (3-1/2) years of specialized work experience as noted above and one (1) year of supervisory work experience.Supervisory Aptitude: Applicants must possess the supervisory aptitude for SMS Levels III and IV. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspect of supervision, by serving as a group or team leader, in similar work in which opportunities for demonstrating supervisory capabilities exits; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by supervisor indicating the possession of supervisory potential.
Supervisory Experience: Supervisory work experience which included: (1) planning, organizing, scheduling and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult work problems; (4) training and developing subordinates; and 5) evaluating their work performance.
Driver’s License: Applicants must possess a valid driver’s license at the time of appointment.
Security Identification Area (SIDA) clearance- Federal Criminal History Records Check: In accordance with Federal regulations, person who are being considered for employment in positions which require unescorted access to secured areas at the airport must undergo a pre-employment fingerprint-based criminal history record check. In order to be granted the SIDA clearance, prospective employees must not have been convicted, or found “not guilty by reason of insanity,” of a disqualifying criminal offense within ten years from the date of application. Upon recommendation for hire, prospective employees will be required to successfully undergo the fingerprint-based criminal history record check and be found free of disqualifying convictions during the preceding ten years.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Minimum Qualification Requirements in its entirety, please CLICK HERE
- Other Information
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The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call the DOT Personnel Office at (808) 587-2145 for assistance.
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Transportation will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: Public Service Loan Forgiveness | Federal Student AidCLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the DOT Personnel Office’s Levels of Review.
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YOUR JOB BENEFITS WITH THE STATE OF HAWAI’I
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee’s social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
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APPLICANT’S ACKNOWLEDGMENT – REQUIRED SUPPLEMENTAL QUESTIONSThe responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.
Please do not submit a resume in place of completing the Supplemental Questions.
You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education.
In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
Any information you submit may be verified.
Supporting documents must be either electronically attached to your application or submitted to our office as soon as possible.
Our mailing address is: State of Hawaii – Department of Transportation, Airports Division – 400 Rodgers Boulevard, Suite 700 – Honolulu, Hawaii 96819-1880. Documents should be identified by job title and recruitment number.
- I acknowledge that I have read, understand and agree to all of the above.
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APPLICANT’S ACKNOWLEDGEMENT (Continued)Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
- I acknowledge that I have read, understand, and agree to all of the above.
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MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
A link to the Minimum Qualification Requirements has been provided in the job announcement. Please review the requirements in their entirety.- I acknowledge that I have accessed the link provided, and have read and understand the Minimum Qualification Requirements in their entirety.
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EDUCATION REQUIREMENT
Do you possess a bachelor’s degree from an accredited four (4) year college or university? If yes, you must submit transcripts, identified by job title and recruitment number, as verification.- Yes
- No
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SPECIALIZED EXPERIENCE REQUIREMENT
How many years of progressively responsible professional experience as described in the Minimum Qualification Requirements do you possess?- No Experience
- 6 months to less than 1-1/2 years experience.
- 1-1/2 years to less than 2-1/2 years experience.
- 2-1/2 years to less than 3-1/2 years experience.
- 3-1/2 years to less than 4-1/2 years experience.
- 4-1/2 years experience or more
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SPECIALIZED EXPERIENCE REQUIREMENT
If you answered “YES” to Question #5, please list all employers/positions where you obtained the required Specialized Experience. If you answered “NO,” please indicate ‘N/A.’All employers listed below should also be listed on your application. Treat each change in employer or position separately.
A. Name of the employer, job title and dates of employment (From and To, MONTH and YEAR).
B. The average number of hours worked per week.
C. A brief description of the primary functions of your position? What were your major duties and responsibilities?
D. Describe your professional work experience in a safety or risk management program. Include your specific role and examples in the following:- 1. Developing policies and procedures.
- 2. Conducting inspections and evaluations of facilities and operations for compliance.
- 3. Recommending and implementing corrective actions.
- 4. Developing training curriculum and conducting personnel training.
- 5. Knowledge of FAA directives, laws and regulations relating to airport certification and safety.
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SUPERVISORY EXPERIENCE REQUIREMENT
How many year(s) of professional supervisory experience as described in the Minimum Qualification Requirements do you possess?- No Experience
- Less than 1 year of experience
- 1 or more years of experience
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SUPERVISORY EXPERIENCE REQUIREMENT CONTINUEDIf you stated that you have “No Experience” in the question above, please indicate “None” or “N/A” below.
if you stated that you possess the Specialized Experience, please provide the following information to address your relevant background.
All employment information listed below should also be listed on your application. Include the following information:
A. The name of your employer.
B. Your official job title.
C. Your complete dates of employment (START & END, MONTH & YEAR).
D. The average number of hours worked per week.
E. What was the primary function of your position? What were your major duties and responsibilities? Avoid using vague terms such as “assist”, etc.
F. Describe this experience, If any, with this employer as it involved each of the areas below. Treat each area separately. If you have no experience, so state. Be sure to include your specific role and give specific examples.- 1) Planning, organizing, scheduling and directing the work of others;
- 2) Assigning and reviewing their work;
- 3) Advising them on difficult work problems;
- 4) Training and developing subordinates; and
- 5) Evaluating their work performance.
Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.
A resume submitted in lieu of answering each supplemental question completely will not be accepted.09
SUPERVISORY APTITUDE REQUIREMENT
Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties as described in the Minimum Qualification Requirements.
If you possess supervisory aptitude, please
provide the following information for each position where you demonstrated such aptitude:
A. Name of employer and your job title.
B. A detailed description of the duties you performed which demonstrated your supervisory aptitude or potential.
C. Dates you performed such duties (from/to, month/year).* Required Question