SARGENT CORPORATION Hiring for HR Coordinator at Stillwater, ME Full Time

POSITION SUMMARY:
The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource and benefits team, including record-keeping, file maintenance and HRIS entry.
ESSENTIAL JOB FUNCTIONS:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of human resource files and records to ensure that all required documents are collected and filed appropriately.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the Human Resource Manager.
• Conducts or assists with new hire orientation.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists Benefits Manager with administration of health and welfare plans, including enrollments, changes, terminations, COBRA and FMLA compliance.
• Provides clerical support to the human resource and benefits team, to include making photocopies, preparing mail documents, sending emails, scanning and shredding as requested.
• Performs customer service functions by answering employee requests and questions.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Performs other related duties as assigned.

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EXPECTATIONS:

• Represent the Company professionally in a friendly and personable manner.
• Stay current with applicable regulations and requirements by attending training classes and seminars, etc.
• Promote and adhere to Sargent’s Core Values:

Our purpose is to build, and to be faithful stewards of the Sargent legacy and the resources entrusted to us.
Whether you are an employee-owner, a customer, or other business partner; whether measured in days, dollars, or distance; Sargent Corporation will manage every resource with the respect it deserves.

What we value above all else:

Investing in People — The Sargent Culture is steeped in commitment to the well-being and prosperity of our family of employee-owners, and to meaningful relationships with our business partners and our communities.

Honing our Craft — We deliver the talent, the passion, and the determination to provide productive and creative solutions to every project.

Doing the Right Thing — even when no one is watching — Regardless of personal or financial consequences, we conduct ourselves with honesty and integrity.

Winning in the Field —A philosophy that our executional spirit — driven by safety, dedication, and mutual fairness—will produce exceptional outcomes and a “win” for all involved.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Ability to quickly acquire understanding of the roles and functions of human resources, and any specifically applicable laws or guidelines.

DESIRED EDUCATION/EXPERIENCE:

• Minimum High School Diploma or GED; associate degree or higher in related field (human resources, finance, business management, business administration) preferred.
• One to three years of experience in a related role preferred.

• Prior experience preparing, maintaining, and updating employee data in HRIS preferred.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:
This job operates in an office environment and requires prolonged periods sitting at a desk and working on a computer. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. This position requires 20/40 vision with or without corrective lenses and the ability to lift up to 15 pounds at times.

THE COMPANY:
Sargent has a rich, century-long history of building lasting infrastructure. We’re not slowing down – not now, not ever. There are many advantages to becoming part of this industrious, caring work family.

• Employee Stock Ownership Program – After 6 months you are invested as an employee owner, with no personal contribution required!
• Great benefits – Including health insurance & HSA, both with company contributions, dental insurance, disability, life, AD&D insurance, 401k with company match, employee stock ownership plan, profit sharing, wellness program with incentives, paid vacation and holiday pay.
• Competitive pay – Based on your experience level.
• Great reputation – Sargent has won numerous awards for safety, excellence in construction, community involvement, and excellence as an employer.
• Stable and growing company – We can trace our history back to 1926 and have continued to grow and expand our business over the years. This stability is why so many employees are able to spend their careers here and retire comfortably.

To learn more about Sargent visit: https://sargent-.us

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, disability,_ genetic information, status as a military veteran or any other characteristic protected by applicable law._

Job Type: Full-time