Search Services Hiring for Executive Assistant at Houston, TX Full Time

Our dynamic and rapidly growing central Houston oil and gas client is seeking a highly skilled and organized Executive Assistant to provide support to their executive team. The successful candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills.

Responsibilities

Expense Management:

• Accurately prepare and manage expense reports for executives, ensuring compliance with company policies.
• Track and reconcile expenses, collaborating with accounting to maintain financial records.

Collaboration:

• Work closely with other executive assistants to facilitate seamless communication and coordination across departments.
• Foster a team-oriented environment by sharing best practices and providing support as needed.

Travel Coordination:

• Arrange and coordinate domestic travel for executives, including flight bookings, hotel accommodations, and ground transportation.
• Manage travel itineraries, ensuring efficiency and addressing any changes or issues that may arise.

Gatekeeping:

• Act as a gatekeeper, managing and prioritizing incoming communications and requests for the executives.
• Screen calls, emails, and visitors, maintaining confidentiality and professionalism at all times.

Calendar Management:

• Maintain and organize executives’ calendars, scheduling meetings, appointments, and conference calls.
• Anticipate and proactively address scheduling conflicts, ensuring optimal use of executives’ time.

Documentation and Correspondence:

• Prepare, edit, and proofread various documents, presentations, and correspondence for executives.
• Maintain organized electronic and physical filing systems.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, preferably within the oil and gas industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Strong organizational and multitasking skills, with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive and resourceful problem solver.

Education and Experience:

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of executive support experience.