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- Position Specific Description
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Recruitment Number 23-289JCK, Secretary I (Typing), SR-12, Wailuku, Maui.
- Summary of Duties
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Provides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii’s state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.
- Minimum Qualification Requirements
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Education Requirement: Graduation from high school or equivalent.
General Experience: One and one-half (1 1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc.
Selective Certification Requirement – Typing: These positions shall be restricted to applicants who possess the minimum education and experience requirements and/or the skill requirement of typing at a rate of 40 net words per minute.Substitutions Allowed:
Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant’s possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements.
Substitution of Education for Experience:
1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.
2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience.
3. Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience up to one and one-half (1-1/2) years of the General Experience.
4. Graduation from an accredited university or college with a Bachelor’s degree may be substituted for all of the General Experience.
- Supplemental Information
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Any additional information may be attached to your online application, submitted by email to [email protected], or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
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CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
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Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
- 13 paid holidays each year, and 14 during election years
- 21 vacation leave days per year
- 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
- 13 paid holidays each year, and 14 during election years
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Selective Certification Requirement for Typing:
These positions require the applicant to possess the ability to perform a range of typing tasks. Are you able to type straight copy at a rate of 40 net words per minute?I understand that my typing proficiency may be evaluated by the appointing authority, and that Judiciary Human Resources reserves the right to test me.
- Yes
- No
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Education Requirement: Do you have a High School diploma or GED?- Yes
- No
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General Experience: This position requires one and one-half (1-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.Which of the following tasks have you performed on a regular basis in your current or former jobs?
- serving as telephone and walk-in receptionist
- maintaining a system of files
- making travel arrangements
- composing correspondence
- obtaining and presenting information from files
- routing correspondence
- reviewing outgoing correspondence for format, grammar, spelling and typography
- maintaining a log of pending work
- preparing and finalizing documents using computer word processing applications
- preparing and finalizing charts, tables, graphs and other materials using computer software applications
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General Experience: If you meet the experience requirement, your employment application should show sufficient detailed information that describes the clerical tasks you performed as a regular part of your job(s). If you did not provide the information under the Work Experience section of your application, please list all of your relevant clerical experience with the information below:a) Employer name
b) Your official job title
c) Dates of employment (From: Month/Year, To: Month/Year)
d) Number of hours you worked per week
e) A detailed description of your duties, responsibilities, and tasks which involved progressively responsible typing, stenographic and/or substantive clerical work experience.05
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. The information you provide on your application along with your responses to the supplemental questionnaire will be reviewed to determine whether you meet the minimum qualification requirements indicated on the job posting. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score. Therefore, it is important that you provide the name of your employer, official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.- I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower score.
* Required Question
