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Start date for this job is around May 23, 2022.
Salary listed for this job is from the 21-22 pay scale. Actual pay rate will be from the 2022-2023 salary schedule pending approval.
When applying, please include the following:
On-line application
Resume’
Cover letter
Current letters of reference
Unofficial transcripts
JOB SUMMARY:
This position is responsible for a wide range of support to the Human Resources Director/Superintendent while managing the evaluation system, application and hiring processes, substitute system, employee on-line safety training system and the licensure process. This position is also actively involved in union negotiations insuring that agreements, District policies and laws are followed in the process as well as all documentation and publication of the processes.
ESSENTIAL REQUIREMENTS:
High school diploma or equivalent
Proficient oral and written communications skills in English
Proficient in the use of computer and Internet based applications, including but not limited to email and systems applications
Administrative Assistant experience
Knowledge of and experience with Human Resources laws, policies and regulations
Ability to work positively and cooperatively with others
Flexible and adaptable to changing activities and workloads.
Ability to take initiative, work independently and follow directions, both oral and written.
ESSENTIAL RESPONSIBILITIES:
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks.
Promote educational equity based on the principle that each student receives what is required for them to achieve success with regard to allocation of resources, opportunity, treatment and access.
Maintain required personnel records.
Enter and update employee information in the HR information system.
Prepare documents and correspondence.
Manage Human Resources systems and processes.
Coordinate the scheduling of meetings and appointments.
Assist with the hiring process.
Onboarding of new employees ensuring all federal, state and district requirements are compliant.
Perform public relations and liaison functions for the department.
Collaborate and work with outside agencies including but not limited to: Teacher Standard and Practices Commission, Oregon Department of Education, colleges and universities, public safety agencies and community organizations.
Perform staffing functions which may include enrollment projections, allocations, staffing assignments, change in status, issuing contracts and non-renewal notices, licensing, salary placements, processing retirements, resignations and leaves of absence.
Respond to inquiries and requests for information.
Provide positive leadership to all personnel.
Assist in the development, organization and production of state, district and school documents and reports.
Cultivate and model a respectful working and learning environment.
Budget tracking and processing for tuition reimbursement accounts.
This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of District’s goals.
WORKPLACE EXPECTATIONS
Maintain regular and punctual attendance
Follow site and/or district protocol for reporting absences
Follow all laws, protocols, policies, procedures and work rules and safety practices that are applicable to the position.
Follow reasonable requests/instructions by proper authority.
Maintain the integrity of confidential information relating to students, staff and district operations.
Participate in required meetings and trainings related to the position.
Work independently and show initiative in the performance of duties.
Make sound decisions and recommendations.
Maintain required licenses/certifications/professional organizations and successfully complete required trainings for the position.
Utilize the District’s electronic systems and applications related to the position.
Dress in a professional and appropriate manner for the assignment and work setting.
Demonstrate professionalism when working and communicating verbally and nonverbally with students, parents, school personnel and the community from diverse cultures and/or backgrounds.
Cultivate and model a respectful working and learning environment with all stakeholders.
PHYSICAL REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES
In an 8-hour workday, this job requires:
R – Rarely (Less than .5 hr per day)
O – Occasionally (.5-2.5 hrs per day)
F – Frequently (2.5-5.5 hrs per day)
C – Continually (5.5-8 hrs per day)
NA – Not Applicable
Physical Requirements
NA
R
O
F
C
Sitting
X
Stationary Standing
X
Walking (level surface)
X
Walking (uneven surface)
X
Crawling
X
Crouching (bend at knees)
X
Stooping (bend at waist)
X
Twisting (knees/waist/neck)
X
Turn/pivot
X
Climbing (stairs)
X
Climbing (ladder)
X
Reaching Overhead
X
Reaching extension
X
Repetitive use arms
X
Repetitive use hands grasping
X
Repetitive use hands squeezing
X
Fine manipulation
X
Using foot control
X
- Pushing/Pulling (Maximum Weight: 40 lbs)
X
- Lifting/Carrying (Maximum Weight: 40 lbs)
X
- Identify items typically moved: Boxes of files, boxes received
EMPLOYEE STATEMENT
I have reviewed the above position and understand its contents. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with our without reasonable accommodations(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
