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Recruitment Information
Recruitment Number 22-0483
The immediate vacancy is located in Lihue.
THIS JOB POSTING WILL REMAIN OPEN UNTIL 25 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
Salary: $3,167 to $3,856 per month (SR-12, Step C to H)
Note: Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.
As a condition of employment with the State of Hawaii, all qualified external candidates who have been given a conditional offer of employment must show proof of full COVID-19 vaccination and shall be fully vaccinated by his/her/their employment start date. A reasonable accommodation will be provided if requested by a candidate and it is determined through an interactive process that pregnancy, a qualifying disability, or a sincerely held religious belief prevents the candidate from receiving a COVID-19 vaccination.
This recruitment will be used to establish a list of qualified applicants to fill the current vacancies and may be used to fill future vacancies as they occur.
Duties Summary
These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State’s hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.
A Secretary speaks and acts for the manager or administrator served in those matters delegated in order to facilitate work flow, coordination and management controls, and relationships with others both within and outside the organization.
The Secretary I serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, applicants must meet all of the following requirements:
Specialized Experience: One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience below, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
General Experience: Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.
Substitutions Allowed: Relevant substitutions as described in the complete Minimum Qualification Requirements, will apply.
Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation.
Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.
Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum keyboarding/computer shorthand and/or dictation skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.
