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Job Description ADMINISTRATIVE SPECIALIST I (Contractual) Location Baltimore, MD (Middle East area) :
Introduction
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants. The agency’s vision is Justice, Fairness and Dignity for All. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission. The Maryland Office of the Public Defender (OPD) seeks an organized, detailed oriented professional with strong communication skills to serve as an essential team member of the external affairs team. OPD’s external affairs team is part of the statewide administration and encompasses policy, communications, and grant-related funding. The Administrative Specialist I will perform administrative functions within government relations and media relations. GRADE
10 $18.85 – $23.35 per hour Main Purpose of Job
This is a CONTRACTUAL Administrative Specialist I position for our Grants Division. The Office of the Public Defender is seeking detail-oriented applicants with administrative experience. POSITION DUTIES
OVERVIEW OF DUTIES AND RESPONSIBILITIES:
- Assist in organizing and scheduling Government Relations Team (GRT) meetings, briefings, presentations, and lobby days.
- Assist in managing meeting notes and spreadsheets.
- Help sign up and organize witnesses to testify in Maryland’s General Assembly
- Assist with document uploads and organizational management of shared drives.
- Help develop and maintain legislative tracking materials.
- Organize and maintain listservs for the GRT, community advocates, and media contacts.
- Facilitate distribution of press releases and other publications.
- Help coordinate responding to case-related media inquiries.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Passion for the mission of the Office of the Public Defender Strong communication and organizational skills. Detail-oriented and able to meet internal and external deadlines. Flexible team player able to multi-task and work in a dynamic fast-paced environment. Highly proficient in Microsoft Office Suite Software packages and Google Applications. LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position. Applicants selected for interview will be required to complete a writing sample onsite during the interview process.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.FURTHER INSTRUCTIONS
Online applications preferred. Please fax all paper applications and questionnaires to (410) 333-2260.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.
Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
