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Full Job Description
Human Resources (HR) Office Coordinator (00598) – (23140115)
The Montana Department of Public Health and Human Services (DPHHS) has a unique opportunity within the Office of Human Resources for a HR Office Coordinator.
Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life. By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents. Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you!
The Human Resource (HR) Office Coordinator will provide general guidance and support for a wide range of human resources and administrative processes within the Office of Human Resources. HR responsibilities include working closely with the HR Office staff on policies, procedures, record keeping, data analysis, process improvements, training, communications, and compliance with state and federal laws and regulations and collective bargaining agreements. Administrative responsibilities include serving as the Office Manager and a first point of contact for the HR Office for internal and external employees and customers which includes answering incoming inquiries, providing information and direction to the appropriate resources, leading daily front office activities such as accounts payable, supply orders, exit interviews, policy management, service awards, meeting coordination, administrative duties and special projects with the HR leadership team.
What We Can Offer You
The State of Montana’s comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness program. Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities within the largest state agency in Montana.
What You Can Offer Us
Working knowledge of employment law, human resources principles and practices, and a wide range of human resources services.
Solution driven with ability to analyze patterns, identify issues, problem solve, recommend process improvements, and influence best practice adherence.
Initiative to work in a self-directed and proactive manner while adapting to changes in the work environment, managing competing priorities, and meeting deadlines.
Demonstrates accuracy and thoroughness and monitors work to ensure quality work output.
Strong skill in written and verbal communications demonstrated with providing exceptional customer service and professional working relationships.
Ability to guide and train others.
Meet minimum qualifications:
Associate degree in related field such as human resources, business or public administration, psychology, journalism, English, or marketing.
Three years of job-related experience involving office management with human resources processes.
Other combinations of education and experience may be considered.
For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, please contact DPHHS Human Resources.
How to Apply
Submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position.
Cover Letter
Resume
3 Professional References
To be considered for any DPHHS position, applicants must complete and submit their application online, and upload any required documents. Successful applicants are required to successfully pass all DPHHS specific background check(s) relevant to each position. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 26.05 – 26.05 Hourly
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Shift: Day Job
Travel: Yes, 5 % of the Time
Primary Location: Helena
Agency: Department of Public Health & Human Services
Union: 000 – None
Posting Date: Jan 7, 2023, 3:40:16 PM
Closing Date (based on your computer’s timezone): Jan 23, 2023, 12:59:00 AM
Required Application Materials: Cover Letter, Resume, References
Contact Name: Human Resources | Contact Email: [email protected] | Contact Phone: 406-444-3136
