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Introduction
Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.
The Division of Personnel Management, Bureau of Human Resources (BHR), Region 2 is currently recruiting to fill two (2) Human Resources Assistant positions at either the entry or Advanced level. These positions can be headquartered at any DOC facility or office Statewide. Headquartered location will be determined with the supervisor upon appointment.
We offer a supportive and collaborative work environment, team-oriented atmosphere with a flexible work schedule which includes core work hours of 7:45am to 4:30pm Monday through Friday. These positions provide the flexibility of a hybrid office remote work schedule with majority of time offered as remote.
In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Substantial leave time including at least 3.5 weeks of vacation to start, nine paid holidays, and ample accrued sick time that rolls over each year
Excellent and affordable health, vision, and dental benefits
An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
Well Wisconsin Wellness Program
A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
Position Summary
One position will provide technical and administrative support within the Human Resources program area for the Division of Adult Institutions (DAI). The position will perform a wide variety of duties related to staffing, recruitment, selection, labor relations, record management, position control, and employee orientation.
The other position serves as the primary contact and liaison for Family Medical Leave, Leave Without Pay, accommodations, and alternate duty processes and procedures for assigned units. This position also works with assigned employing unit human resource staff, supervisors, managers and employees for staffing options, certification procedures, appointment processes including entry into PeopleSoft and criminal background checks, and provides support to Human Resources Specialists and back up to other Human Resources Assistants.
Salary Information
Starting salary for the HR Assistant (pay schedule 81-05) is between $21.00 and $24.00 per hour; starting salary for the HR Assistant Advanced (pay schedule 81-04) is between $24.00 and $27.00 per hour; plus, excellent benefits. Salary will depend on qualifications and experience. Salary for current or former state employees will be determined in accordance with the current Wisconsin Compensation Plan. A 12-month probationary period is required.
Job Details
Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application. The Department of Corrections will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled. Upon hire, all new DOC employees are subject to fingerprinting.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency to employment. Applicants who fail or refuse the drug screen will not be given further consideration for employment.
All state employees must report their COVID vaccination status, whether vaccinated or not and provide supporting documentation if vaccinated. Newly hired employees will be required to submit this information within their first two weeks of employment.
The State of Wisconsin continues to follow necessary health and safety protocols for COVID. Please visit Division of Personnel Management Coronavirus – COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.
Qualifications
Minimally qualified applicants will have training and/or experience:
- Providing customer service by interpreting, applying, and communicating organizational processes and policies to internal and external stakeholders.
- Creating and managing reports, spreadsheets, memos, etc. to be used in a professional setting.
In addition to the above, well qualified applicants will have training and/or experience:
- Performing recruitment and selection activities such as coordinating interviews, creating/auditing position descriptions, conducting reference checks or processing hiring documents, working with and maintaining a database.
- Providing administrative support (e.g. maintaining files and/or records, drafting correspondence, assembling materials).
- Working with a Human Resources Information System (e.g. PeopleSoft, Kronos, Taleo).
- With tasks such as Workers Compensation, Family & Medical Leave Act, Equal Employment Opportunity and Affirmative Action or salary calculations in an HR setting.
How To Apply
To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process in order to be considered.
Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the qualifications mentioned above. It is not necessary to include references at this time. Your letter of qualifications and resume will be evaluated and is considered the assessment for this position. Your letter of qualifications and resume should be limited to a maximum of two pages each.
Your submission will be evaluated by one or more job experts. The most qualified candidates will be invited to participate in the next step of the selection process. For more information regarding your letter of qualifications and resume, please click here.
Questions can be directed to Phia Vang, Human Resources Specialist at [email protected].
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.
Deadline to Apply
On-line application materials must be finalized by 11:59 pm on 9/11/22, in order to be considered.
