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- Position Information
Plans, assigns, supervises and reviews a variety of complex legal clerical and office services activities in a law office; participates in the most difficult aspects of work involved; and performs other related duties as required.
- Additional Job Information
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
***Subject to funding availability.***1) Only ONLINE applications will be accepted. Applications must be submitted online by July 20, 2022, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.2) Paper applications will NOT be accepted.
Important Notice:
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
– use a valid e-mail account;
– verify your e-mail address is entered correctly on your GovernmentJobs account;
– are subscribed to e-mail notices;
– check your spam folders; and
– add [email protected] and [email protected] to your contact list.There is one vacancy with the Department of the Corporation Counsel, Counselling and Drafting Division. This list may be used for future vacancies in this and/or other departments.- Minimum Qualification Requirements
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.EXPERIENCE REQUIREMENT:
Six years of progressively responsible legal clerical work experience, two of which must have involved supervisory responsibilities.Such experience must have demonstrated knowledge of the principles and practices of supervision; legal terminology; form, content and use of legal documents, legal processes, procedures and precedents; filing systems of legal records; grammar, spelling and word usage as they pertain to legal activities; and law office practices and procedures; and the ability to plan, direct and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; supervise the maintenance of filing systems of legal records and documents; and plan training programs for subordinates.
SUBSTITUTION: An Associate degree in legal office administration, legal assistant or paralegal may substitute for two years of the legal clerical experience requirement. There is no substitution for the supervisory legal clerical experience.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned.
DESIRABLE EXPERIENCE: Experience in the use of a personal computer to input, retrieve, and analyze data using data base, spreadsheets, word processing or similar programs.
- Examination Process
EDUCATION AND EXPERIENCE EVALUATION: In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience.
EXAMINATION WEIGHT:
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
What are the benefits of being a City Employee?
— Vacation: Employees may earn up to 21 days per year.
— Sick Leave: Employees may earn up to 21 days per year.
— Holidays: 13 days a year; 14 days during election years.
— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
— Group Life Insurance: No cost for eligible employees.
— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
— Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
If you meet the minimum qualification requirements for this position, your application will be further evaluated. Your examination score will be based on the information you provide on your application and the supplemental questionnaire. Therefore, it is important that your application provide a detailed description of the duties and responsibilities you performed for each position that you held.I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.
I also understand that I may not submit/attach resumes in lieu of filling out the application or supplemental questionnaire.
- Yes
- No
02
The position of Supervising Legal Clerk II requires applicants to have a combination of education and experience substantially equivalent to graduation from high school and six years of progressively responsible legal clerk work experience, two of which must have involved supervisory responsibilities.Do you meet the education and experience requirements?
- Yes
- No
03
An Associate degree in legal office administration, legal assistant or paralegal may substitute for two of the six years of the legal clerical work experience requirement.Note: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned.
Do you have an Associate degree in legal office administration, legal assistant or paralegal?
- Yes
- No
04
Indicate which positions, stated on your application, qualify you for this job. Include:
1) the name of your employer;
2) your position title;
3) the dates you held the position (from month/year to month/year);
4) the number of hours worked per week;
5) the number and title(s) of people you supervised; and
6) the name and title of your immediate supervisor.For example:
1) Law Offices of XYZ
2) Supervising Legal Clerk
3) 02/02 to 09/19
4) 40 hours per week
5) none
6) Jane Smith, Attorney05
For each position listed above, describe your MAJOR duties and responsibilities. Include the percentage of your total time devoted to each of the duties.06
For each position you listed, describe your specific legal clerical duties and responsibilities, including any office equipment regularly operated or used.07
For each position you listed, describe your specific supervisory responsibilities, and identify the number and title(s) of your subordinates.* Required Question