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Company Overview
Systems Technology Forum LTD (STF) is an established industry partner with a passion for exceptional performance and an unwavering commitment to our clients. As a premier provider of management, engineering, information technology, and logistics services, STF is committed to delivering high-quality systems engineering, technical and professional support services that meet and exceed deliverable requirements.
STF offers superior out-of-the-box solutions to end-to-end problems and customer-centric support to the United States Government, Military, Department of Defense (DoD), and other federal agencies.
Job Summary
Provides high-level administrative support to NAVWAR 4.0 Department Head. Requires exceptional organizational and communication skills, as well as the ability to handle sensitive and confidential information.
Telework is not supported. Travel is not required.
Responsibilities And Duties
Provides Calendar and Schedule Management support. Manages executives’ calendars, coordinates appointments, meetings, and travel arrangements, and ensures optimal time allocation and efficient scheduling. Coordinates and schedules internal and external meetings, conferences, and events. Provides correspondence support. Drafts and edits correspondence in accordance with the Navy Correspondence Manual. Handles incoming and outgoing communications, screening phone calls, emails, and other correspondence. Provides Information Management support. Organizes and maintains confidential and sensitive information, documents, files, and records. Conducts research, gathers data, and prepares presentations, reports, and other materials as required. Maintains up-to-date contact lists and databases. Supports travel and logistics. Coordinates all aspects of travel, including transportation, accommodation, and itinerary planning. Prepares travel expense reports and reconciles expenses. Arranges logistics for meetings, conferences, and events, including venue booking, catering, audiovisual equipment, and materials. Provides meeting support. Prepares meeting agendas, documents, and presentations. Attends meetings, record minutes, and follow up on action items. Coordinates and distributes meeting materials, ensuring participants are well-prepared.
Qualifications And Skills
Required knowledge and years of experience
Must have at least five (5) to seven (7) years of experience. Must have proven experience as an executive assistant or similar administrative role. Must have excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Must have strong written and verbal communication skills. Must be proficient in using office software and tools, including MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Must pay attention to detail and accuracy in all work performed. Must have the ability to work independently, with minimal supervision, and as part of a team. Must retain a professional demeanor, with a high level of integrity and discretion. Must have exceptional problem-solving and critical-thinking abilities. Must have flexibility to adapt to changing priorities and deadlines. Must have knowledge of NAVWAR, a plus.
Education Requirements
High School Diploma
Certifications
N/A
Clearance Requirement
Final Secret
Salary
The minimum salary starts at $85,000 and the max is negotiable based on experience.
Benefits And Perks
At STF, we recognize that talented employees are the foundation of our success. STF provides benefits and compensation packages to help our employees meet the diverse and changing needs throughout their careers and lives.
Benefits packages include the following:
- Medical Plans administered through United HealthCare
- Vision and Dental Plan Benefits
- 401(k) Tax-Deferred Retirement Plan
- Accidental Death and Dismemberment Insurance
- Dependent / Medical Care Flexible Spending Account
- Direct Deposit
- Health and Welfare Medical
- Holiday Leave
- Industry Competitive Salaries
- Life Insurance (basic and supplemental)
- Paid Time Off / Annual Comprehensive Personal Leave
- Performance / Award Bonuses
- Professional Development Coursework
- Technical Training
- Tuition Assistance Program
- TotalChoice™ Voluntary Benefits
- STF Cares / Paid Time Off to Volunteer
The health and safety of our employees and their families is a top priority. This position is subject to the requirements under the COVID-19 Workplace Safety: Guidance for Federal Contractors and Subcontracts which sets forth workplace safety protocols for contractor workplace locations pursuant to the Executive Order 14042 on Ensuring Adequate COVID Safety requirements. If the successful candidate has proof of vaccination, please provide during the hiring process. Those individuals not vaccinated, may be subject to vaccination requirements. Federal guidance allows for disability/medical and religious accommodations with respect to the vaccine requirement. Any requested accommodations must be reviewed and approved (if applicable) in advance of your start date.
Systems Technology Forum is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
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