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The Tampa YMCA is looking for a candidates who are passionate about ensuring our associate data is accurate and complete. Under the direction of the Senior Director of Human Resources , the HR Data Specialist is responsible for data entry into the HRIS system, auditing, reporting and related system processes.
Critical areas of expertise include: highly organized, detail oriented/accuracy, deadline driven, high volume processing and experience with HRIS/HRMS and high-level customer service
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Data Management
Inputs new hire information into the HRIS database in a timely manner
Creates, maintains, processes and monitors electronic personnel files, and other Human Resources records (i.e. I9 forms, etc.) for compliance with all Tampa YMCA , State, and Federal guidelines.
Processes all PAN (personnel action notice) forms within 48 hours of receipt.
Run regular audits to ensure accuracy of HRIS system data
Tracks all certifications for Tampa YMCA employees and ensures compliance.
Acts as the HR liaison during any regulatory inspections / audits.
Hiring and Onboarding Associates
Completes I-9 process for all new hires
Ensure all new hires complete required training within required timelines
Assist with the day-to-day efficient operations of the HR office including serving as back up to other HR positions, as needed.
Ensures compliance with all Tampa YMCA policies, and regulatory agency guidelines.
Other duties as assigned.
Education/ Experience Required:
- High School Diploma, or GED required. Associate degree preferred.
- One to two years of experience in Human Resources or related administrative setting.
- One to two years of experience working within an HRIS/HRMS
- Must have a minimum of two years of data entry experience.
- Deadline driven, very organized, attentive to detail, with excellent communication skills (written).
- Demonstrated ability to multi-task and adapt to changing contexts and priorities
- Ability to work independently and with minimal supervision.
- Ability to multitask and prioritize work to meet daily deadlines.
- Must have high level of confidentiality to handle sensitive and confidential situations and documentation.
- Excellent interpersonal skills; ability to relate to individuals at all levels.
- Excellent customer service skills.
- Proficiency in Microsoft Office (including HRIS systems).
- Must be extremely organized, detailed with excellent follow through.
- Excellent analytical skills.
- Strong commitment to service.
Certifications/Trainings Required:
- Must obtain within 30 days of employment and then maintain current certifications in CPR, First Aid, AED and Oxygen Administration.
- Maintain other required certifications as stated in the training matrix.
Located in sunny Florida, the Tampa Metropolitan Area YMCA offers an ideal location with beautiful weather affording a desirable setting for an active outdoor lifestyle year-round. Tampa is located close to many of the top beaches in Florida, world-class theme parks and numerous state parks within driving distance. The city’s culture is ethnically diverse with strong Latin roots and the Y serves many different communities within the area. Florida also offers a low cost of living and is one of very few states that has no state income tax.
The Tampa Metropolitan Area YMCA is a forward thinking growth oriented organization with a culture that nurtures and develops talent providing great benefits and a competitive salary including:
12% employer-funded fully vested retirement plan after two years of services
403(b) savings plan from day one
Excellent, yet affordable health benefits including medical, dental, vision, life, and disability insurance
Complimentary YMCA family membership with program discounts
Generous paid time off package with a minimum of 27 days
Employee assistance program for all employees
Other discounts with local companies
The Tampa Y is an Equal Opportunity Employer and a Drug-Free Workplace.