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HR Coordinator
Department: Home Health & Personal Care
PURPOSE:
This position is a multi functional role with responsibilities as a recruiting assistant and an office coordinator providing HR support functions to our Skilled and Non‐skilled departments. Responsible for managing all staffing processes, including staff recruitment and management, scheduling and service, and issue resolution.
The HR Coordinator will act as an initial contact for the hiring process. This individual will answer telephones and take messages; greet walk‐in candidates; provide support during the on‐boarding process of candidates; and schedule and coordinate interviews. This position requires a personable, professional, and businesslike manner at all times.
Responsibilities include but are not limited to:
1. Retrieve mail, sort, separate for payment, scan and mail.
2. Create and/or maintain applicant and employee pages for all position types (i.e. PCA’s, HHA’s, PT’s, ST’s,
Nurses, etc.) in order to ensure continuous source of contacts as new clients are added.
3. Call applicants about job openings.
4. Deliver/send, collect and process New Hire paperwork (complete I9, E‐Verify etc.)
5. Scheduling initial interviews/2nd interviews and completing related paperwork
6. Schedule Drug screenings and collect and file/upload results
7. Schedule TB screenings and collect and file/upload results
8. Perform Background checks collect and file/upload results.
9. Collect digital photo and creation of employee ID.
10. Assures agency applicants/contractors have not been excluded from participating in Medicare/Medicaid programs
11. Process State Unemployment Insurance (SUI) documents. This includes claims and disputes.
12. Ensuring that all personnel files are maintained/organized according to state and agency policies and procedures.
13. Collect all weekly timesheets, organize and review for accuracy.
14. Oversee the verification of submitted hours worked against customer/office records. Notify the appropriate personnel of discrepancies
15. Setup and/or update employee’s in ADP. This includes W4, Direct Deposit, Withholding orders etc..
16. Enter weekly payroll information necessary to process payroll in ADP.
17. Assures agency follows applicable employment and wage and hour law
18. Process employee withholding orders and update ADP.
19. Continual monitoring applicant status (i.e. active, pending, inactive, etc.)
20. Attending Career Fairs and managing recruitment
21. Monitor supplies and resources
22. Maintaining licensing database to ensure that all active employee certifications are in compliance with state and federal requirements
23. Assist in administering compensation program; monitors performance evaluation program.
24. Health Insurance Open Enrollment administration, benefits administration to include Worker’s compensation claims resolution, change reporting, and communicating benefit information to associates.
Job Type: Full-time
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
License/Certification:
- State Registered Nursing Assistant (Required)
Willingness to travel:
Work Location: Multiple Locations
