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Job Description:
Examples of Essential Functions:
- Establish and maintain LOA files, correspondence, and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Review LOA related notes/documents, follow-up. Coordinate employee’s return to work, set-up training, medical exams, drug test, etc. as required. Keep supervisor, training and HR training staff informed.
- Engage in customer service responses with employees and the public on inquiries and requests for employee services, recruitments, benefits and employee relations.
- Prepare vacancy announcements, establishes and maintains recruitment files, prepare related correspondence for scheduled interviews, offers and orientations. Schedule physicals and drug screenings, processes and verifies background investigations.
- Establish personnel files for new hires with responsibility for timely and accurate postings of employee’s appointment, work assignments, medical records, bargaining/non-bargaining status, paid-time-off, promotions, salary changes, tax deductions (other deductions such as retirement, deferred compensation), insurance beneficiaries.
- Process all personnel actions and status changes in a timely and accurate manner. Responsible for initiating individual performance evaluations, salary increases, longevity bonuses, PTO accruals, transfers, layoffs, resignations, terminations and retirements.
- Prepare and process all program documents associated with employee development and training activities, tuition reimbursement, Transportation System Management (TSM), employee computer purchases and other employee programs and activities. Develops, monitors and reports on program/project budgets. Resolves program questions or conflicts.
- Schedule and coordinate training activities, drug and alcohol testing, DOT physical examinations, benefits enrollment, exit interviews, and support for other employee programs.
- Manage timely distribution, collection and reporting (PeopleSoft) on documents/data associated with performance appraisal and probationary programs, drug test results, disciplinary actions, and grievance activity. Develop forms and statistical data (spreadsheet) and HR staff informed.
Examples of Duties:
- Provide administrative support for negotiations, grievance review and other meetings.
- Maintain and update grievance log, prepare grievance responses and take notes during meetings.
- Schedule and coordinate ergonomic evaluations for District employees upon request.
- Respond to and keep track of information requests in a timely manner.
- Perform regular data entry and filing.
- Coordinate and/or assist with employee related functions, special programs and events.
- Provide telephone support for the department and provide information/forms to employees and customers as needed.
- Distribute documents, mail and other materials to appropriate individuals for action or information.
- Order, maintain and inventory department equipment and supplies. Oversee and maintain department petty cash.
- Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents
Minimum Qualifications:
- Associate degree in Business Administration or related field.
- Three (3) years full-time experience in any of the following functional areas of Human Resources: (compensation/benefits administration, employee/ labor relations, recruitment/ selection, employee programs/ activities, employee training/ development, and general personnel records administration).
Job Type: Contract
Pay: Up to $34.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- San Carlos, CA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Human resources: 4 years (Preferred)
Work Location: One location
