The Archdiocese of Newark Hiring for Human Resources Assistant at Newark, New Jersey Full Time

General Description

The Human Resources Assistant performs generalist functions including recruitment, hiring and recordkeeping.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

• Works directly with the Executive Director of Human Resources and HR Manager.
• Acts as liaison between HR and Archdiocesan Center departments for all aspects of hire process.
• Coordinates advertising process.
• Posts and maintains job openings for the Archdiocesan Center and parishes on RCAN website.
• Coordinates all aspects of the interview process.
• Administers electronic pre-employment testing and maintains applicant records accordingly.
• Coordinates hire process, including submission of electronic new hire documentation.
• Coordinates Summer Camp CYO hiring.
• Coordinates annual employee Performance Evaluation process.
• Directs IT to create, revise and or close employee e-mail/network accounts and authorizes cell phone access to outlook, as per HR Manager.
• Maintains distribution lists in Outlook.
• Issues and tracks IDs for Archdiocesan Center lay employees.
• Coordinates employment verification process.
• Assists Human Resources Associate in continuing education.
• Revises New Pastors’ and Directors’ electronic HR Information Manual annually in consultation with the HR Manager.
• Coordinates annual distribution of Policies and State/Federal mandated documents.
• Assists with special projects as required.
• Answers and screens incoming calls: records messages; transfers calls to proper person or department.
• Screens correspondence and distribute to staff accordingly.
• Maintains attendance records for department.
• Reserves conference rooms.
• Orders and maintains supplies and arranges for equipment maintenance.
• Maintains Internal Chancery Emergency Information List.
• Other duties as assigned.

Qualifications/Skills

• Ability to maintain high degree of confidentiality required.
• Must possess excellent verbal and written communication and interpersonal skills, professional demeanor and the ability to interact with all levels of employees.
• Must demonstrate superior organizational ability, resourcefulness and be able to work independently.
• Computer proficiency in Microsoft Office, including, Word, Excel, PowerPoint, Outlook and Adobe e-sign.

Education and/or Experience

High School diploma with some formal business training or college preferred. A minimum of three years experience in Human Resources or similar office work responsibilities.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.