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Requisition No: 794667
Agency: Business and Professional Regulations
Working Title: DBPR/OFFICE OF GENERAL COUNSEL-ABT-ADMINISTRATIVE ASSISTANT I – 79010850/OPEN COMPETITIVE
Position Number: 79010850
Salary: $1,269.24
Posting Closing Date: 02/20/2023
OFFICE OF THE GENERAL COUNSEL
DIVISION OF ALCOHOLIC BEVERAGES AND TOBACCO LEGAL UNIT
ADMINISTRATIVE ASSISTANT I – CS
Position Number: 79010850
Hiring Salary: $1,269.24 bi-weekly
The Office of the General Counsel, Division of Alcoholic Beverages and Tobacco (DABT) Legal Unit, is seeking a highly motivated individual who is able to follow instructions, communicate effectively, use correct grammar, prioritize work assignments, use a personal computer, establish and maintain effective working relationships with others, work independently, pay attention to detail, take initiative, and is able to consistently meet deadlines.
Our Organization and Mission:
License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.
Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.
Minimum Requirements:
High School Diploma/GED; and
Two years clerical, administrative, or legal secretarial experience; and
Knowledge/experience of Microsoft Word and Outlook.
Duties & Responsibilities:
Under the direction of the Administrative Assistant III, this position provides administrative and clerical support to the attorneys of the Office of the General Counsel, Division of Alcoholic Beverages and Tobacco (DABT) Legal Unit.
Maintains and updates legal case files on pending court and administrative cases in an organized and comprehensive, chronological and timely manner;
Updates, maintains and tracks cases in the Department’s case and document management systems, including closing cases;
Prepares necessary forms for attorneys and ensures final documents are free from errors and compiled correctly in a timely and accurate manner, including correspondence and legal documents relating to the activities of the attorneys;
Drafts correspondence, memoranda, notices, motions, and basic legal pleadings;
Conducts basic research and prepares reports and works on special projects as directed by the Administrative Assistant III or attorneys;
Accurately maintains and updates attorneys’ calendars to include appointments, hearings, meetings and visitors. Keeps attorneys advised of appointments scheduled;
Prepares travel and accommodation arrangements for assigned attorneys, including preparing authorizations to incur and vouchers for reimbursement of travel expenses;
Assists with phone coverage for the main switchboards of the Office of the General Counsel;
Performs other legal secretarial, administrative or clerical duties as directed by the Administrative Assistant III or as needed to ensure the success and organization of the DABT Legal Unit.
Performs other duties as assigned, including assisting peers or supervisors when needed or requested. This includes willingness to perform other duties that may arise and do not necessarily fall precisely within the current job description, but under related responsibilities of the office.
Knowledge, Skills & Abilities:
Knowledge of law and legal procedures;
Knowledge of Microsoft Word, Outlook, Versa:Regulation, and OnBase;
Ability to communicate effectively verbally and in writing;
Ability to establish and maintain effective working relationships with others;
Ability to maintain legal files;
Ability to multi-task;
Ability to recognize and act on emerging issues and shifting priorities.
You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, and in-person interviews. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration.
The Difference You Will Make: At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.
How You Will Grow: DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. You will be involved in important and often complex projects while gaining valuable experience quickly.
Where You Will Work: Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Applicant Note:
If you are the selected candidate for this position and hold a current license through the Florida Department of Business and Professional Regulation, you may be required to place your license in an inactive status.
NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Department of Business and Professional Regulation is committed
to increasing recruitment and hiring of individuals with disabilities and
improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business and Professional Regulation values the sacrifices veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778 . The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is [email protected]
We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
