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Under minimal supervision of the HR Manager, manage the entire operation of graduate and undergraduate student personnel. Independently manage appointments and payroll of Graduate Student Researchers (GSRs), Teaching Assistants (TAs), Special Readers, Tutors, and undergraduate student personnel. Manage approximately 160 Graduate Student Researchers per quarter. Process Graduate Student Researchers appointments and payroll transactions on-line. Initiate and process their merit advancements. Process quarterly remission fees for both residents and non-residents. Verify student status and eligibility based on GPA, unit enrollment, candidacy status, and hours worked. Audit and process time reporting and reconcile payroll ledgers. Manage and process approximately 40 Teaching Assistants appointments per quarter, in compliance with the student academic employee unit labor union agreement. Provide guidance to Teaching Assistants on fee remissions and other university policies and procedures. Collaborate with Student Affairs regarding the annual TA assignments. Generate, distribute, and collect TA offer letters quarterly. Enter TA evaluation scores into HSSEAS course database. Update student records in the web-based faculty dossier system. Process VGR compensation.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
Proficiency in operating the UCPath system. Ability to utilize this system accurately and efficiently.
Preferred
Proficiency in using PC-type desktop computer with various software programs including Microsoft Word and Excel.
Required
Ability to learn and use on-line Student Records Managmeent, the School Courses and Student Databases, and the Department web database proficiently.
Required
Proficiency in performing standard payroll operations, including auditing, timekeeping, preparing payroll and reconciling errors.
Required
Knowledge of numerous administrative policies and procedures related to personnel and payroll matters allowing accurate interpretation over a wide range of issues.
Preferred
Knowledge of the UAW Academic Student Employee unit labor union agreement and ability to interpret, and comply with, the agreement.
Preferred
Knowledge of Academic Apprentice Personnel policies and procedures and ability to interpret, and comply with, these policies and procedures.
Preferred
Knowledge of the UCLA Parking Services policies, rules, and regulations.
Preferred
Ability to maintain confidentiality of personnel information.
Required
Strong writing skill in composing logical, concise, and grammatically correct business correspondences and reports.
Required
Skill in guiding and serving as consultant for students.
Required
Skill in analyzing problems and ability to formulate effective solutions.
Required
Ability to establish and organize tracking files, determine appropriate due dates, and maintain various logs and records which accurately reflect ongoing administrative processes.
Required
Excellent organizational skills and attention to detail.
Required
Interpersonal skills in establishing and maintaining cordial relationships with others and communicating with, and treating equally, all levels of staff, faculty, and students.
Required
Skill in following through and completing tasks in a timely manner.
Required
Ability to work in a team in a cooperative manner.
Required
Ability to work independently with minimal direction.
Required
Ability to use Microsoft Office software.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-12-2022
External Posting Date:
