Ultra Electronics Holdings Hiring For Contracts Administrator I at Columbia City, IN Full Time

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World’s Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our ‘five-eyes’ Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

The Contracts Administrator I will provide professional support to meet the commercial and contractual needs of the organization. This individual will perform “Cradle-to Grave” contract administration. Cradle-to-Grave contract administration is not limited but should be inclusive of the following: Proposal/RFQ, Fact Finding, Contract Review, Contract Compliance, Deliverable Oversight, and Contract Closeout.

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description

• Ability to successfully manage multiple project deadlines while producing quality results within the framework of the organization’s set standards and policies
• Must demonstrate professional written and verbal communication skills
• Must manage time effectively and have excellent administrative and organizational skills
• Candidate is required to be detailed oriented and a critical thinker with problem-solving skills
• Able to meet deadlines and work well under pressure.
• Ability to work independently and manage the day-to-day workflow resolving requests and issues proactively in a team environment with moderate assistance from management
• Ensures compliance with all company policies and procedures, government regulations, and industry protocols
• Act as a formal interface with customers (Internal and External)
• Assists with the development and implementation of policies, procedures and practices relating to contract administration
• Identify key areas in contract terms supplied by other parties that would represent a significant risk to the Company and work with a manager to mitigate/negotiate the risks
• Assist in negotiations with clients, suppliers and third parties on acceptable terms and conditions during bid/award and project execution phases
• Administer RFPs/RFQs in accordance with company procedures
• Sign contracts in accordance with a low-level Contracts Administrator signature authority
• Perform hands-on contract documentation control from pre-award negotiations through contract close-out,including order entry and record keeping tasks
• Conduct initial contract review for acceptance of proposed/negotiated price, schedule and other terms and conditions
• Assist with Company compliance with ITAR/EAR
• Preliminary review & preparation of standard non-disclosure agreements for suppliers and customers
• Support Intellectual Property and patent administration
• Interpret the conditions and terms of contracts including fiscal and legal implications and works with management on all significant procedures and regulations affecting the contract
• Find alternative solutions to contractual issues as they arise in contract negotiations.
• Possess the ability to look at a problem from various points of view to present all sides of the topic or issue
• Preparation of instructions for all contractual deliverable items
• Monitors contract performance to delivery schedules and other terms and conditions
• Represent Contracts at program meetings and drive contractual action items to completion
• Assist in the preparation monthly/quarterly contract reports
• Reviews contract modifications for accuracy and completeness
• Facilitate invoices in accordance with contract

Responsibilities may also include:

• Track and monitor other types of Contractual Instruments (e.g., Master Supply Agreements, MOUs)
• Apply for and track progress of export permits necessary for the shipment of products and data
• Prepare all annual/quarterly export compliance/company registration reports for the Canadian & U.S.Governments

Minimum Education and Experience Requirements:

• Must be a U.S. citizen

• High School Diploma, GED, or Associate’s Degree with at least two (2) years of administrative experience OR Bachelor’s Degree with zero (0) years of administrative experience

Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email