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The Yellow Cluster (YC) provides administrative support for instructional and research activities to the Center for Mind and Brain (CMB), the Center for Science and Innovation Studies (CSIS), and the following departments: Philosophy (PHI), Psychology (PSC), and Science and Technology Studies (STS). The centers and departments offer two graduate programs, which support around 150 students, and four undergraduate major programs with nine emphases in both BA & BS degrees, which support around 3300 students.
YC and its related departments and centers consist of ~600 employees encompassing a wide diversity of academic and staff positions, including ~70 PI/faculty, 1 SOE, 1 Continuing Lecturer, ~16 Unit 18 Lecturers, 1 Adjunct Prof, 3 Specialists, ~16 Jr. Specialists, ~7 Project Scientists, ~15 Postdoctoral Scholars, ~36 Associate In Lecturers, ~350 TAs/Readers annually, 2 Professional Researchers, 23 Undergraduate Student Assistants, ~1 STE Lab/SRA hires annually, 5 Chairs/Directors, ~10 Visiting Professors, ~11 Without Salary Academic appointments, 1 CAO, and ~20 administrative and research staff.
The Cluster’s annual expenses average $27.3M/annually.
YC offices are located on campus in Young Hall and Social Sciences and Humanities and off campus in two buildings in Cousteau Court.
Job Summary
Under the general direction of the Chief Administrative Officer (CAO), Department Chairs, and Program Directors, provide leadership and analytical support for the Academic/Staff Personnel Unit and the Graduate Studies Unit in a large and diverse administrative cluster.
Responsible for managing all aspects of the Academic/Staff Personnel and Graduate Studies units. Leads and supervises academic personnel and graduate studies staff and is responsible for the yearly teaching call. Serves as personnel area expert for the departments supported by the Yellow Cluster (Center for Mind and Brain, Philosophy, Psychology, Science & Technology Studies and Center for Science & Innovation Studies.)
Responsible for management of all personnel policy and practice. Determines eligibility of all academic titles. Manages, assigns, and analyzes review of all academic actions including recruitments, appointments, merits, promotions, appraisals, leaves, changes in status, salary adjustments, and appeals for merits, promotions, and appraisals. Provides policy interpretation and recommends solutions in resolving sensitive personnel issues. Responsible for personnel, payroll, and visa actions. Serves as final review on all actions prior to escalating to Dean’s office.
Leads and manages the graduate team, prepares supplemental teaching budgets, and manages the IPA system for the cluster. Supervises staff in the Academic/Staff Personnel and Graduate
Program units; recruits, interviews, selects, trains, and evaluates performance. Serves as Backup to the CAO in areas of Academic Personnel, Staff Personnel, and Graduate Studies.
POSITION INFORMATION
Salary Range
$59,300/yr. – $112,500/yr.
Appointment Type
Career
Percentage of Time
100%
Shift Hours
Monday – Friday 8:00 a.m. – 5:00 p.m.
Location
Davis
Union Representation
No
Benefits Eligible
Yes
Apply by Date
07/22/2022
PHYSICAL DEMANDS
Sitting – frequently
Lifting Requirements
Up to 50 pounds (Medium)
Equipment Used to Perform the Duties
Computer and Peripheral Equipment – frequently
WORK ENVIRONMENT
Work in a demanding environment with multiple competing deadlines and frequent interruptions.
Work flexible hours and overtime during evenings, weekends and – holidays to meet operational needs.
Travel to various UC Davis offices located on and off campus, at times on short notice.
May require working in an environment where animals are used in research.
The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
MINIMUM QUALIFICATIONS
Minimum Education/Experience:
Experience managing HR talent and projects, including planning and coordinating assignments, performing multiple tasks, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.
Experience with financial administration, budget management, and developing and forecasting budgets.
Minimum Knowledge, Skills, and Abilities (KSA) :
Leadership, management, communication, and team building skills.
Knowledge of and experience applying complex policy documents, labor agreements, government employment requirements and regulations (e.g. Worker’s Comp, ADA, FMLA, Affirmative Action), and related material.
Analytical and problem-solving skills to identify/anticipate problems; to analyze data/information; to recommend and develop action plans; and to implement recommendations.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
PREFERRED QUALIFICATIONS
Preferred Education/Experience:
Experience creating and maintaining financial spreadsheets and reports.
Experience working with sensitive information and documents.
Experience in academic and staff personnel administration in a higher education institution.
Experience in graduate studies and graduate student employees and compensation.
SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
