University of Maryland Hiring For Business Operations Specialist at Baltimore, MD, United States Full Time

Job Description

The University of Maryland School of Medicine (UMSOM) – Psychiatry – Center for Mental Health Services Research has an exciting opportunity for a Specialist, Business Operations. The Department of Psychiatry has a tripartite mission of Clinical, Education, and Research agendas, serving our surrounding community and the State of Maryland, and providing expertise at a national and international level. We are staffed with 85 full-time and 30 part-time faculty, and provide a robust array of evidenced-based services both locally at the University of Maryland Medical Center and remotely to the entire University of Maryland Medical System that encompasses 13 hospitals. The selected candidate will perform duties that support the department’s mission.

The Department of Psychiatry is committed to actively examining, identifying and, and addressing systemic racism and structural inequality, and agrees to an ongoing commitment of re-creating and improving the department culture as it relates to diversity, equity, and inclusion. Our priorities include establishing processes that will lead to long term sustainable gains in both faculty and staff recruitment and retention, increasing diverse representation in leadership positions for both faculty and staff, and continuing the work of improving the climate of inclusivity. We are committed to learning, healing, and growing together.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB employees are strongly encouraged to follow all CDC recommendations related to COVID-19 vaccinations and booster doses. Employees whose job duties require them to work in clinical settings or at clinical or field sites continue to be subject to the vaccine requirements of those sites. For additional information on protocols and exemptions, please visit the COVID-19 website.

Essential Functions

• Optimize the day-to-day division, department, or school business operations of two (2) or more business operations Finance, Human Resources (HR) and Payroll, Purchasing, Research Administration, and Facility Planning. Coordinate business operations and to put it into practice within unit. Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance.
• Adhere, propose, interpret, implement and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions.
• Provide lifecycle (pre-award and post-award) research administration for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget s, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. (RES)
• Perform integrated revenue and expense analyses, projections, s, and presentations. Identifies trends and developments and presents findings to senior management. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes monthly, quarterly, and annual s and ensures financial information has been recorded accurately. (FIN)
• Facilitates department payroll activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensures department payroll reconciliation is accurate by performing audits and analysis. (FSPR)
• Maintain purchasing records, serve as a reviewer/approver, and ensure cardholders maintain compliance with policies and procedures (SSAS)
• Administer HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Audits transactions to determine acceptance and formulate decisions pertaining to the resolution of related issues. Identify inaccuracies and errors and takes appropriate action to rectify. Investigate, research, apply, and communicate HR regulations, practices, policies, and programs and simple problem resolution support and escalates HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed. (HR)
• Coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department. Oversee equipment maintenance and supply inventory. (FAC)
• Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods.
• Performs other duties as assigned.

Qualifications

Education: Bachelor’s degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field.
Experience: Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration.
Other: Related experience may be substituted for minimum education.

Knowledge, Skills, and Abilities
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

The Hiring Range for this position is in the $60,000s, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.


Job: Reg or CII Exempt Staff – E1448E

Employee Class : Exempt Regular

Full Time/Part Time: Full-Time

Shift: Day Job

Financial Disclosure: No

Organization: School of Medicine – Psychiatry

Job Posting: Aug 8, 2022

Unposting Date: Aug 30, 2022, 10:59:00 PM