Upbring Hiring For Director Of Special Events at Austin, TX, United States Full Time

Job Description

Overview:


About Upbring
At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who can’t speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.

What You’ll Do
The Director of Special Events leads Upbring’s special events, which are designed to engage, cultivate, and steward existing and prospective donors. This position is responsible for all aspects of planning, managing, coordinating, and execution of these special events, such as galas, golf tournaments, and donor stewardship and appreciation events, to advance the Agency’s mission in communities throughout the state of Texas. The position also takes the lead role on organizing stewardship and engagement events targeted to select constituents, such as foundations, corporations, or legacy donors. Upbring is classified as an essential business by the state because the services we provide are critical to the wellbeing of thousands of children and families. Our Upbring staff members are servant-leaders in the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.
Responsibilities:


We Are Warriors | We Set the Standards for Child Welfare

Work Standards

• Has ultimate oversight on sourcing venues, recommending caterers and technology vendors and supplier to execute a quality event
• Oversee registration, sponsorship, and donor information as it relates to events in a timely and organized manner; identify and resolve registration issues in a timely manner; oversee event volunteers as well as the event manager position
• Conduct pre-event walk-through of the facility (rental space) to determine event plans are accurate and proactively address possible issues; provide detailed task lists and status updates for each event from start to finish
• Responsible for developing the content, focus, and deliverables associated with the annual stewardship strategic plan, which will include stewardship mailings, thank you calls, personalized impact s to high-capacity donors, and other vehicles, to ensure donors understand the impact of their giving upon Upbring
• Has ultimate oversight for the execution of stewardship plan by leading project planning and strategy meetings, ensuring adherence to internal timelines, and developing and tracking the associated budget, and collaborating with Upbring team members and vendors
• Oversees events manager position
• Analyzes data to shape event strategy; Regularly assesses and analyzes effectiveness, ROI and impact of strategy and uses results to refine and enhance stewardship efforts
• Driving/travel required for effective event execution
• Other duties and special projects as assigned

Communication

• Create detailed event plans to identify, confirm, and track all aspects of each event; including, but not limited to contract requirements, rentals, workforce volunteer needs and duties, audio/visual, food and beverage, parking, and signage
• With VP of Development Operations, responsible for briefing members of the Upbring leadership on key logistics, roles, and messaging related to all events.

Fiscal Management

• Responsible for the planning, organizing, and expense budgets of all special event activities from conception through execution; manage negotiating agreements with vendors, suppliers, venues, and subcontractors to ensure the lowest cost and highest quality
• Responsible for income generation of at least $300,000 in annual net contributions through galas, golf tournaments, and appreciation events and acquiring at least 100 new donors per fiscal year

We Are Servants| We Help Others

Teamwork

• Work closely with the VP of Development Operations and the Agency Advancement team to define annual goals and objectives for special events that promote the Agency’s mission and enable donors to understand the impact of philanthropic contributions towards advancing that mission
• Work closely with Marketing and Communications and Agency Advancement teams to develop marketing materials and devise a communication plan to promote scheduled events; ensure the timely availability of special event promotional materials, supplies, and services to ensure the successful execution of the event
• Work closely with the Agency Advancement team to ensure prompt and appropriate thanking of event donors in accordance with best practice and proper donor stewardship; assist with the design and distribution of pre-event notifications and event invitations, as well as follow up and thank-you notices
• Assist Manager of Church and Community Relations with the recruitment of event volunteers; create and schedule trainings for event volunteers to ensure their active participation and engagement during special events
• Oversee special events team, including relationships with contracted professionals and special events coordinators, assistants, volunteer committees, interns, and others
• Work closely with the Manager of Church and Community Relations to ensure efficient volunteer engagement leading up to and during all Upbring events
• Work closely with the Marketing and Communications team to develop materials promoting Upbring events, including news articles, photographs, web content, email campaigns, social media, e-newsletters, an other forms of communication
• Work closely with the VP of Development Operations to ensure the planning, coordinating, and execution of special events are operating in an efficient manner and that manner meets special events goals and objectives and aligns with the Agency’s mission

We Are Family | We Are Passionate & Compassionate

Building Relationships

• Manage and actively solicit sponsorship and gifts from communities and individuals throughout Texas to reach special events’ goals and objectives; manage the securing of financial support and in-kind donations for special events, including working closely with gift officers and corporate relations team to ensure event partnership
• Represent and promote Upbring at church, civic, and fundraising functions
• Work as a team player and exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the Agency and is consistent with Agency policies and practices
• Actively participate in exhibiting cultural awareness and sensitivity when interacting with children, parent(s)/guardian(s), staff, and the community

Developing and Encouraging Others

• Coach and support event manager position to make sure the position has the necessary tools and resources needed to optimize performance and ensure established program goals and service delivery is achieved at the highest quality level
• Work closely with team to interview and hire; arrange for external training and provide and/or coordinate in-service training for staff development
• Regularly review employee performance and provide supportive feedback
• Complete, conduct, and submit the 90-day and annual performance evaluations per established completion date

Qualifications:

Minimum Qualifications

• Bachelor’s Degree in Communications, Marketing, Nonprofit Management, Public Relations, or closely related field
• 6 years of experience in roles focused on communications and/or customer service
• Valid TX Driver’s license and personal auto insurance
• Strong interpersonal and people skills with the ability to cultivate and maintain long-term relationships
• Ability to work independently with limited supervision (oversight); take initiative and be a self-starter
• Strong project management skills: ability to manage and complete multiple tasks simultaneously
• Strong written and verbal communication skills
• Ability to maintain positive working relationships with internal and external customers
• Strong organizational and time management skills with a proven track record of meeting deadlines and juggling competing requests and tasks; strong ability to prioritize
• Ability to use creativity to plan and execute tasks; ability to be resourceful
• Proficient in Microsoft Office (Word, Excel, Outlook, Access, and Power Point)

Preferred Qualifications

• Raiser’s Edge experience
• Previous experience working within child welfare

Perks at Upbring

• Competitive PTO & 10 paid holidays
• Health, dental, and vision insurance & more!
• 403b
• 24/7 access to telemedicine and counseling services
• Gym Memberships
• Donated Leave Program
• Emergency Assistance Loan Program

Physical Demands & Work Conditions

• This position requires frequent standing, sitting, walking, and using a computer for long periods of time
• Position works in a facility with and around children frequently
• Lift, push, pull, move up to 25 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Perks at Upbring

• Competitive PTO & 10 paid holidays
• Health, dental, and vision insurance & more!
• 403b
• 24/7 access to telemedicine and counseling services
• Gym Memberships
• Donated Leave Program
• Emergency Assistance Loan Program