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Urban Learning Support Assistant (Administrative Support Assistant II)
Classificaiton: Administrative Support Assistant II
Department: Special Education
Sub-Division: College of Education
Salary Range: Classification Range $ 3,338 – $4,913 per month(Hiring range depending on qualifications, not anticipated to exceed $3,338 – $3,505 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM
About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We are seeking an exceptional individual to join our Educational Leadership team as the Urban Learning Support Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under general supervision of the Associate Dean and the Director of the Urban Learning program, the Administrative Support Assistant II for the Urban Learning program provides various administrative support functions including but not limited to maintains academic records such as transcripts, grade reports, files, databases and other documentation; collects and archives syllabi each semester; maintains student tacking sheet that records student status in course, program, chair assignments, and other notes. The Administrative Support Assistant II works with Human Resources with departmental recruitments. Ensures direct assessments and surveys are being collected by working with data analyst each semester and communicating with faculty on what needs to be collected and tracked for collection and submission. Assists the departments Administrative Support Coordinator in scheduling classes and working with faculty who teach in the major. Collaborate with departments outside of the College of Education regarding scheduling needs for classes. Answers student inquiries. Assists the Student Services Professionals in working with students. Monitors and supports social media. Assists with meetings and events. The Administrative Support Assistant II will promote diversity, being culturally sensitive and aware of the needs and perspectives of people from different backgrounds and communicates effectively with people from diverse cultures and backgrounds and understands and respects cultural differences. Other duties as assigned.
Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications:
Under general supervision of the associate dean and the director of the Urban Learning program, the Administrative Support Assistant II for the Urban Learning program performs the following administrative support tasks:
● Provide administrative support:
Manages academic records, such as transcripts, grade reports, files, databases, and other documentation. Collects and archive syllabi each semester. Maintains student tracking sheet that records student status in course, program, chair assignments, and other notes. Assist recruiters with tracking applications and files. Ensuring direct assessments and surveys are being collected by working with data analyst each semester and then communicating with faculty what needs to be collected and then tracking the collection and submission. Assist the department ASC in scheduling classes and working with faculty who teach in the major. Collaborate with departments outside of COE regarding scheduling needs for classes outside of the COE. Answer student inquiries. Assistant dedicated SSP II in working with students. Assist with placing orders related to the major.
● Monitor and oversee social media.
● Assist with meetings and events.
● Promote diversity:
Be culturally sensitive and aware of the needs and perspectives of people from different backgrounds. Communicates effectively with people from diverse cultures and backgrounds and understand and respect their cultural differences.
Special Working Conditions:
https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fullerton.edu%2Ftitleix%2Fabout%2Fnotice.php&data=02%7C01%7Cjestorres%40Fullerton.edu%7C15ed352531714618408508d8485d17bc%7C82c0b871335f4b5c9ed0a4a23565a79b%7C0%7C0%7C637338911951373901&sdata=xvyd9bV1BBgkL8K3puf0b2bbrfRGvMAbW81ccHB%2FMh4%3D&reserved=0
Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Application Deadline: Feb 01, 2024 (9:00 PM)
Apply online at: https://apptrkr.com/4946407
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