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Job Description
Duties
The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and ing, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.
Record Keeping and ing
Prepares and maintains assigned s, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).
Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available.
Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly s in compliance with ing policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.
Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA ing requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.
Performs assigned resource and referral duties and assists in maintaining current waiting list.
Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments.
Completes a daily activity and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.
Additional Responsibilities
Serves as a mandatory er to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.
Performs other duties as assigned.
Requirements
Conditions of Employment
- You must be at least 18 years of age with a high school diploma or equivalent Unit
- Recruitment Incentive is available – Sign-on Incentive Award of $ 500 paid after successful completion of CYP Orientation. Up to $1,750 in Retention Bonuses and Time-off Awards within 12 months of employment
- You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
- Will be required to pass pre-employment medical examination, be free of communicable diseases, current on immunizations
- Must provide proof of U.S. Citizenship or U.S. National
- Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
- Must be able to pass a child care background check
- A valid State driver’s license is required to operate motor vehicles
Qualifications
Summary of Duties: Serves as a contact point for information and perform clerical and administrative tasks in support of the Child & Youth Program. Duties are related to record keeping and ing, liaison with families and programs, and collection and monitoring of fees and supplies. Prepare and maintain s, correspondence, and statistical and financial data. Assure accuracy of child registrations and enrollments. Ensure USDA food program records are accurate. Maintain files and prepare daily, weekly & monthly s in compliance with policy and procedure in a timely manner. Provide front desk coverage, answer phone inquiries, collect fees and process payments.
Qualifications: Must possess general knowledge of childcare center and its operation. A general knowledge of clerical procedures is required. Experience in the operation of a personal computer and software programs, such as Microsoft Word, Excel, and Access is required. Experience working with military families and an understanding of military lifestyles is preferred. Experience with cash handling required. Must possess excellent customer service skills, verbal and written communication skills and the ability to multi-task and prioritize projects with deadline achievement. Must possess valid driver’s license. Must be 18 years of age and a high school graduate or equivalent AND 2 years of administrative experience. Ability to favorably pass pre-employment physical, provide evidence of immunization and be free from communicable disease.
Conditions of Employment: Work schedule may be a rotating schedule, which covers early mornings, late evenings and split shifts. These positions are subject to background check and pre-employment drug and medical screenings in accordance with federal regulations. Incumbent may be assigned to work at various Child & Youth Centers as needed within Naval Base Kitsap. The work requires considerable walking, standing, bending, stooping and lifting up to 40 pounds. As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before appointment or onboarding with CNIC. CNIC will provide additional information regarding what information or documentation will be needed and how you can request of CNIC a legally required exception from this requirement.
Other Information: Participation in the Direct Deposit/Electronic Fund Transfer system is required. We utilize E-Verify to confirm selectee’s eligibility to work in the United States. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor
Additional information
Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee’s eligibility to work in the United States. Salary is dependent on experience and/or education.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Comprehensive benefits package available (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of KSAs related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager.
Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Comprehensive benefits package available (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.- Resume
- Fleet & Family Readiness Job Application located on navylifepnw.com website: http://www.navylifepnw.com/jobs
- Proof of education and/or certification transcripts/copy of degree/certification) if qualifying based on education or certification.
- OF-306, https://www.opm.gov/forms/pdf_fill/of0306.PDF
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - How to Apply
To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account.
Technical Support- If you experience technical difficulties applying online, it here: [email protected]. The support inbox is monitored Monday through Friday, from 8 AM ET until 6 PM ET. Do NOT send your application/documents to this technical helpdesk email address.
- Make sure your status in USAJOBS is ‘Received’ after you submit your application to ensure it was submitted successfully.
Agency contact information
Fleet & Family Readiness
Phone
360-396-5533
Email
Address
Navy Region Northwest
1103 Hunley Road, Bldg 35
Silverdale, WA 98315
USA
Next steps
All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date.
- Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
- Resume
- Fleet & Family Readiness Job Application located on navylifepnw.com website: http://www.navylifepnw.com/jobs
- Proof of education and/or certification transcripts/copy of degree/certification) if qualifying based on education or certification.
- OF-306, https://www.opm.gov/forms/pdf_fill/of0306.PDF
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.