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Job Description Victory International (USA) LLC is a worldwide manufacturer, marketer and distributor of fine-fragrance and beauty products. Over the last three decades, we have successfully launched celebrity, designer and name brand fragrances such as XOXO, Fred Hayman Beverly Hills, Carlos Santana, Katy Perry, Selena Gomez and others, and the Trojan™ Fragrances collection. The company is looking for an experienced Logistics Administrative Assistant. This is a dynamic role that requires wearing multiple hats under the guidance of the Executives of the Company. You will support the operational flow of the logistics team, and provide administrative/secretarial office support.
Job Responsibilities may include but are not limited to:
- Data Entry: Sales Orders, Purchase Orders, ASIN creations, etc.
- Assist with the Data Entry operations of E-commerce
- Answering phones, scheduling appointments, greeting guests, file organization, etc.
- Exceptional customer service demonstrated through strong interpersonal skills
- Assist in account collection/bad debt recovery
- Assist on P&L budget implementation and reconciliation
- Invoice Data Entry, Return Merchandise Authorizations, Inventory Entries
- Inventory Reconciliations and warehouse order verifications
- Provide customer support to assist the VP of Sales
- Negotiate with 3PL vendors
Office Support
- Ordering supplies, maintaining records on Company Servers
- Answering phones and routing calls within the company
- Record, type, and distribute meeting minutes
- Work with building vendors
- Anything else management may need to support the functions of the business
Abilities:
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Qualifications
Experience: Five years of clerical, accounting and/or office administrative experience, at least two of which must have been at the executive level.
Knowledge of:
- Office administrative and management practices and procedures.
- Principles and practices of sound business communication.
- Correct English usage, including spelling, grammar and punctuation.
- Standard word processing, spreadsheet, e-mail
- Record keeping, filing and organization practices and procedures.
- Office 365 (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and SharePoint.
- Fluent in English, Proficient in Spanish is a plus.
- Proficiency in Sage 100 is a plus
We provide PTO, bonus pay, etc. Please mention your target salary/range when applying.
