Vista Higher Learning Hiring for HR Benefits & Compliance Manager at Boston, MA Full Time

WHO ARE YOU? You are very comfortable pivoting between strategic and tactical initiatives and have a ‘no request is too small, no challenge is too big’ perspective. You are energized by identifying gaps in processes and creating solutions that balance operational excellence and employee experience. You believe in the power of good communication, analysis and collaboration. You are a subject matter expert bringing your deep knowledge of best practices and experiences to this role and someone looking to be a catalyst for positive change and to support an innovative and dynamic business.

WHO ARE WE? We are passionate, lifelong learners, and creative thinkers committed to the advancement of literacy and language learning.

WHAT IS THIS ROLE ABOUT? We are looking for a solution oriented, creative, and people-focused HR Benefits & Compliance Manager to join our team. As part of a lean, agile, collaborative team, you will have the opportunity to wear multiple hats and flex your HR muscles in a variety of practice areas particularly in the areas of benefits management, leave administration, compensation, HR operations and compliance. In everything that you do, you will ensure we maintain data integrity and compliance across systems with a continuous improvement and problem solving mindset.

WHY IS THIS EXCITING? VHL is a growth organization and we are adding this role to our small but mighty HR team in order to help scale HR operations and continue to provide stellar service and support to our awesome employees. This role will have a real impact on the team and organization in helping to move the needle on a variety of highly visible HR initiatives.

IN THIS ROLE YOU WILL:

Compliance

• Monitor, review, and report on federal, state, and local legislative changes including, OFCCP, EEO, VEVRAA, ADA, ERISA and Affirmative Action practices and trends. Analyze impact on the org and maintain in-depth knowledge of legal requirements related to day-to-day management of employees to manage risk and regulatory compliance
• Drive the data analysis and auditing for Affirmative Action reporting; ensure compliance with federal contractor obligations, including record retention, census mapping etc. and maintain affirmative action program
• Partner with Sr. Director of HR on the establishment of an effective HR Compliance program, including identifying potential areas of HR compliance vulnerability and risk and proposing, implementing and providing oversight for all remediation efforts
• Maintain and audit employee handbook; ensure compliance with company policies and procedures and supports company mission, values, and standards of ethics and integrity by implementing related action plans and providing direction and guidance on applying these in executing business processes and practices.
• Support Generalist in completing and submitting compliance related reports such as Vet 4212, EEO-1, CA pay data, demographic and similar

Benefits Management

• Act as subject matter expert on all health and welfare benefits needs across the organization, driving benefits strategy to attract and retain a diverse talent population, oversee implementation of new benefit programs and suggest changes to current programs; ensure compliance with all related benefits and total rewards laws and regulations, such as the Affordable Care Act, FMLA, ERISA, COBRA etc.
• Develop and manage suite of benefits and wellness programs, including health insurance, 401(k), commuter subsidies and other employee benefits
• Oversee annual enrollment process from renewal planning to managing employee communications
• Work closely with vendors and brokers to ensure the best plans for employees, holding external partners accountable and keeping a finger on the pulse of trends and conducting cost/ benefit analysis
• Maintain strong knowledge of Federal and State leave programs, as well as short and long term disability, and maintain a thorough understanding of state paid family leave laws and their interplay with company benefits; advise on complex leaves
• Manage and administer Accommodations, Leave Administration and time-off programs in accordance with internal policy and applicable laws

HR Operations

• Drive the deployment and administration of operational efficiencies and develop scalable processes and continuous improvement to optimize HR operations
• Act as Subject Matter Expert for HRIS, troubleshooting issues, driving process improvement and testing features for better user experience, leading implementations and oversee employee data management process in HRIS to ensure that data is secure, accurate and maintained consistent with company policies and privacy regulations; partner with payroll team to define, analyze and document ADP processes and data management in order to optimize and automate administrative processes
• Key involvement in the employee data audit process including validation of data for benefits & payroll. Including understanding of the downstream impacts of HR data on these areas
• Oversee and support HR processes including onboarding, off-boarding, new hire orientation, employee changes, employment verifications, terminations etc.
• Assist with the bi-annual performance management and merit review process – manage changes and perform audit to ensure accuracy and incentive plan distribution
• Partner with Sr. Director of HR on Employee Relations matters and investigations
• Partner with Sr. Director of HR to develop and implement HR strategies, policies, and programs that align with the company’s overall objectives and promote a positive work culture.
• Provide seamless and client focused support, responding to questions and resolving issues timely, throughout the employee lifecycle
• Provide guidance, mentorship and oversight for the day-to-day activities and front line operations of Generalist/ Coordinator

Compensation

• Partner with Sr. Director of HR to implement and evaluate total rewards strategies that includes compensation, benefits, time-off and recognition programs
• Work with HR team to update, track, distribute and maintain incentive plan documentation including employee bonus program and sales incentive plans as well as partner with payroll and finance stakeholders on year end calculations and payments
• Partner with Sr. Director of HR on designing and implementing market based compensation programs and structures that are competitive, equitable and aligned with business objectives
• Support bi-annual merit review process, preparing compensation grids for managers and processing changes
• Partner closely with payroll to process bi-weekly payroll. Ensure payroll data is accurate and that all employees are correctly classified. Maintain current knowledge of applicable state and federal wage and hour laws
• Other duties and responsibilities may be assigned as needed

YOU MUST HAVE (MINIMUM REQUIRED SKILLS & EXPERIENCE)

• Bachelor’s degree
• 8+ years of progressive HR experience with a heavy focus on HR compliance, benefits, compensation and HRIS management required
• 1+ years of HR team management experience required; experience being a player/coach, jumping in and “doing” as well as coaching when needed and comfortable pivoting between strategic and tactical activities
• Deep knowledge of Federal and State regulations, including FMLA, PFML, FLSA, COBRA, OFCCP, EEO, VEVRAA, ADA, ADEA and workers’ compensation and best practices required
• Advanced knowledge of benefit plan management, trends and compliance as well as establishing and executing benefit strategies required
• Strong knowledge of HR practices, policies, processes including conducting employee investigations, accommodations and leave administration required
• Advanced analytical, report writing, querying, data analysis and database management skills required
• Exceptional problem solving, analytic skills and a demonstrated ability to analyze and interpret information and identify trends and effectively evaluate information from a variety of data-points and situations to make balanced recommendations
• Strong project management skills; coordinate, prioritize, and balance multiple high priority issues and projects simultaneously without compromising quality
• Strong Excel skills (pivot tables, advanced formulas, v-lookups etc.) and other Microsoft Suite program skills required
• Advanced level knowledge and competency with HRIS required
• Strong execution orientation with unquestioned high levels of integrity and diligence; models behaviors expected by others and conveys Vista Higher Learning’s values while promoting culture of collaboration, continuous improvement, respect, diversity and inclusion
• Excellent interpersonal communication skills with the ability to develop concise and on-brand messaging; inspires trusts and expertly handles issues of sensitivity
• Demonstrated ability to be flexible and tackle people-challenges creatively, drive change effectively, and deliver solutions that enable business success in a fast paced environment

IDEAL IF YOU HAVE or ARE (PREFERRED SKILLS & EXPERIENCE)

• Bachelor’s or advanced degree in Human Resources
• Experience with regulatory audits
• Certified Compensation Professional (CCP) or Certified Benefits Professional (CBP) designation
• SHRM-CP, PHR or SPHR certification preferred
• Strong knowledge of payroll and applicable laws
• Prior experience with ADP Workforce Now
• Experience with HRIS system implementation
• Prior experience working in ed-tech, high-tech or other high growth, entrepreneurial and innovation focused orgs highly desirable
• Affirmative Action Plan development and management experience

LOCATION

Hybrid: This role is considered ‘hybrid’ which requires a minimum of 3 days per week working in our Boston, MA (Copley Square) office location. Ideal candidate will reside within a reasonable distance to the office. Candidates must reside in the United States. Relocation assistance is not available at this time.

Qualified applicants must be eligible to work in the United States to be considered for this role. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position.

OUR BENEFITS package includes life/health/dental/vision insurance, 401(k), educational assistance, commuter pass subsidies, generous employee referral bonuses, PTO and paid holidays.

This job posting and job descriptions are subject to change at any time.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: [email protected]

Vista Higher Learning is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sexual orientation, gender identity, national origin, physical or mental disability, and/or protected veteran status or other characteristics protected by applicable law.

Links to OFCCP EEO POSTER & SUPPLEMENT:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

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