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Full Job Description
PRIMARY FUNCTION: The HR Administrative Specialist enters transactions within the Workday HCM system and provides required departmental reports. Additionally, this role works closely with the HR and Operations team on HR and Operations metrics tracking and reporting (absenteeism, turnover, employee referrals, etc.).
RESPONSIBILITIES AND TASKS:
- Enter data (employee self-service entries, rehire status, etc.) and transactions (job changes, promotion, demotions, transfers, Mass Pay Adjustments, etc.) in Workday system or other databases accurately, completely, and in the correct format to ensure data is within Company guidelines and Federal, State or local legal or regulatory requirements
- Act as point of contact for employees, corporate HRIS and plant leaders for Workday data, transaction and system related questions
- Research and correctly resolve data input discrepancies or missing data when requested; elevate unresolved issues to appropriate personnel
- Gather, track and compile data for required HR or Operations metrics reporting (headcount, absenteeism, turnover, employee referrals, etc.); distribute to appropriate personnel in a timely manner
- Oversee Trumpia or other messaging system for location
- Oversee unemployment process, researching and submitting documents to ensure complete data is entered in applicable system
- Provide training for supervisors and managers on the functionality of the Workday HCM system as needed
- Validate information on I-9, including documentation substantiating right to work, certify I-9 for each new hire (sec. 2) and recertify I-9 right to work status including documents as needed (sec. 3)
- Validate and complete WOTC sec. 2 for all new hires
- Identify and communicate opportunities for process improvement to streamline processes and improve efficiency
- Follow and promote all safety initiatives, (i.e. wear appropriate PPE in area where mandatory) helping to maintain a zero accident culture
- Perform additional relevant duties as assigned
SUPERVISOR RESPONSIBILITIES:
- None. This is an individual contributor role with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy
EDUCATION and CERTIFICATIONS:
- High School diploma or equivalent; Associate’s degree in a relevant field preferred
EXPERIENCE AND SKILLS:
- Minimum three (3) years’ experience within a human resources environment; experience with HCM systems such as Workday highly preferred
- Strong computer skills with the ability to work with multiple Microsoft applications (Word, Excel, Outlook, etc.); knowledge/ experience within Workday or other similar HRIS system preferred
- Must have the ability to effectively communicate in English, both verbal and written, with internal and external customers in a timely and professional manner; ability to communicate in multiple languages preferred
- Strong attention to detail and organizational skills with the ability to prioritize
- Ability to work effectively with others, possessing tact and discretion and demonstrate a high level of confidentiality in all matters
- Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
SAFETY REQUIREMENTS:
- Follow and ensure others follow departmental and company safety policies and programs
- Wear required protective equipment in all areas where mandatory
PHYSICAL REQUIREMENTS:
- Ability to remain stationary for extended periods of time
- Ability to work non-standard hours (i.e. holidays, weekends and/or extended shifts as needed per business need
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
