WellSpace Health Hiring for Logistics and Quality Assurance Coordinator at Sacramento, CA Full Time

Job Description

Logistics and Quality Assurance Coordinator

Department: Compliance

Reports to: Deputy Chief of Compliance and Risk Management

Status: Full-Time

FLSA: Non-Exempt

Organization Information

WellSpace Health believes that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. We see you and are here for you. To that end, we have committed ourselves to finding solutions for our community’s health and wellbeing to achieve regional health through high quality comprehensive care.

Our focus has always been to offer a full range of quality medical care, dental care, mental health and behavioral health services, and enabling services to underserved people. We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission.

We are a Federally Qualified Health Center (FQHC) and are accredited by the Joint Commission for Ambulatory Care and Behavioral Health. We are also certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home.

Position Summary

The Logistics and Quality Assurance Coordinator supports the organization by analyzing data to rationalize appropriate stock levels to sustain daily operations and assessing the inventory for compliance with regulatory and safety guidelines.

The Logistics and Quality Assurance Coordinator evaluates procurement process to maximize efficiencies and incorporate best supply chain practices to minimize inventory loss. The Coordinator will follow the product review process to ensure any new supplies and equipment are approved and vetted according to established organizational policies and procedures. Additionally, the Logistics and Quality Assurance Coordinator will be responsible for adhering to compliance and accreditation requirements by implementing quality assurance reviews of supplies and equipment used in the organization.

Required Qualifications

• High school diploma or GED equivalent required OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Health care background a plus.
• Associate’s degree in business or related field, preferred.
• 2+ years of experience in an inventory control role.
• Previous warehouse operations experience preferred.
• Valid driver’s license and insurable driving record.
• Effective communication with staff and management. Communicate clearly and concisely, both verbally and in writing.
• Must be able to work independently on assigned tasks.
• Must be able to collaborate with others and work as part of a team.
• Must have strong organizational and logistics skills.
• Able to stand and bend for long periods of time.
• Proactive critical thinking and problem-solving skills.
• Ability to manage processes.
• Data entry management.
• Reporting skills.
• Experience conducting tracking and data analysis.
• Strong attention to detail.
• Experience working with inventory management software and forecasting strategies.
• Basic knowledge of MS Word, Excel, MS Outlook, Google Sheets, and Google Docs.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Center/Department/Program to meet standards of High Reliability.

Essential Responsibilities

• Maintain accurate inventory of supplies and products by establishing appropriate par levels and updating dashboards.
• Investigate and resolve inconsistencies with inventory.
• Minimize inventory loss by incorporating best supply chain practices.
• Manage the preparation of the supply orders received from WellSpace Health Locations.
• Update inventory distribution dashboard monthly and as needed.
• Conduct quality checks and ensure supply review and approval process is completed for new inventory items.
• Determines product handling and storage requirements to meet safety and environment of care standards.
• Update the Safety Data Sheets (SDS) folder.
• Follow all safety and environment of care standards as it relates to materials and equipment management.
• Maintain a library of manuals and instructions for use (IFU) for the different materials used by the organization. Categorizing by risk levels.
• Update equipment list inventory with required maintenance information.
• Promptly communicates recalls to affected departments, and ensures all recalls are processed, tracked and documented following policy and regulatory requirements.
• Evaluates deliveries, shipments, and product levels to improve inventory control procedures.
• Analyzes daily product use and supply levels to anticipate inventory problems and shortages.
• Reports on inventory levels, supply chain progress, procedural efficiency and issues to upper management.
• Develops business relationships with suppliers and clients.
• Proposes strategies to reduce costs and improve procedures of supply chain logistics.
• Monitors demand and analyzes data to anticipate future supply and logistical needs.
• Utilizes inventory tracking system to record deliveries, shipments and stock levels.
• Evaluates deliveries, shipments and product levels to improve inventory quality and control procedures.
• Contributes to creating and recommending logistical plans and reviews in order to achieve operational objectives.
• Implements, evaluates and enforces policies and procedures. Improves processes as needed for receiving product, utilizing and maintaining equipment, managing inventory and shipping product.
• Participates in ongoing education to enhance job knowledge.
• Other duties as assigned.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or reach. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principals of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws. WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WellSpace Health is an Equal Opportunity Employer

Company Description

WellSpace Health has provided care and support to individuals and families throughout the Sacramento region since 1953. Our focus has always been to offer a full range of quality medical care, dental care for children and adolescents, mental health and behavioral health services to underserved populations. We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission.

WellSpace Health is a statewide leader in designing and delivering integrated care that treats the whole person, body and mind. Our people-first approach to comprehensive healthcare means that patients are embraced by a “blanket of care” delivered with competence and compassion.

WellSpace Health has provided care and support to individuals and families throughout the Sacramento region since 1953. Our focus has always been to offer a full range of quality medical care, dental care for children and adolescents, mental health and behavioral health services to underserved populations. We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission. WellSpace Health is a statewide leader in designing and delivering integrated care that treats the whole person, body and mind. Our people-first approach to comprehensive healthcare means that patients are embraced by a “blanket of care” delivered with competence and compassion.